What is the current format of e-receipts in Vietnam?

What is the current format of e-receipts in Vietnam?

Based on Article 33 of Decree 123/2020/ND-CP, the regulations are as follows:

Format of e-Documents

1. Format of e-receipts:

The types of receipts stipulated in point b, clause 1, Article 30 of this Decree must adhere to the following format:

a) The format of e-receipts uses the XML text format language (XML is the abbreviation for "eXtensible Markup Language" created for the purpose of sharing e-data between information technology systems);

b) The e-receipt format consists of two components: one containing the business data of the e-receipt and one containing digital signature data;

c) The General Department of Taxation will develop and announce the component containing the business data of e-receipts, the digital signature data component, and provide tools to display the contents of e-receipts as prescribed in this Decree.

2. Format of e-documents for personal income tax deductions:

Organizations that withhold personal income tax, when using documents as prescribed in point a, clause 1, Article 30 of this Decree in e-form, shall develop their own software systems to use e-documents ensuring compulsory contents as stipulated in clause 1, Article 32 of this Decree.

3. e-documents and e-receipts must fully and accurately display the contents of the documents to ensure no misunderstandings, allowing users to read them by e-means.

The format of e-receipts comprises two components: one containing the business data of the e-receipt and one containing digital signature data.

What is the current format of e-receipts in Vietnam? (Image from Internet)

How many types of receipts are there in Vietnam?

Based on Article 30 of Decree 123/2020/ND-CP, the regulations are as follows:

Types of Documents

1. Documents in the field of tax, fee, and charge management by tax authorities include:

a) Personal income tax withholding documents;

b) Receipts include:

b.1) Receipts for tax, fees, and charges not pre-printed with a face value;

b.2) Receipts for tax, fees, and charges pre-printed with a face value;

b.3) Receipts for tax, fees, and charges.

2. During tax, fee, and charge management procedures as stipulated by the Law on Tax Administration, if other types of documents are required, the Minister of Finance is responsible for specifying and guiding implementation.

Receipts include the following types:

- Receipts for tax, fees, and charges not pre-printed with a face value;

- Receipts for tax, fees, and charges pre-printed with a face value;

- Receipts for tax, fees, and charges.

What contents are included in the receipts in Vietnam?

According to clause 2, Article 32 of Decree 123/2020/ND-CP the receipts in the field of tax, fee, and charge management include:

- Type name of the receipt: Receipts for tax, fees, and charges not pre-printed with a face value; receipts for tax, fees, and charges pre-printed with a face value; receipts for tax, fees, and charges.

- Receipt template symbol and receipt symbol.

The receipt template symbol represents the type name of the receipt, the receipt copy number, and the ordinal number of the template within a type of receipt (a type of receipt can have multiple templates).

The receipt symbol is distinguished by a system of Vietnamese letters and the last two digits of the year.

For printed receipts, the last two digits of the year are the year the receipt is printed. For self-printed and e-receipts, the last two digits of the year are the year starting to use the receipt stated on the release notice or the year the receipt is printed.

- Receipt number is the serial number displayed on the receipt for tax, fees, and charges. The receipt number is recorded in Arabic numerals with a maximum of 7 digits. For self-printed receipts, the receipt number starts from 0000001. For e-receipts, the e-receipt number starts from 1 on January 01 or on the starting date of using e-receipts and ends on December 31 each year.

- Copy of a receipt (applicable for printed and self-printed receipts) is the number of sheets under the same receipt number. Each receipt number must have 02 or more copies or sections, including:

+ Copy (Section) 1: retained at the collecting organization;

+ Copy (Section) 2: provided to the taxpayer for tax, fees, and charges;

Other copies starting from the third are named according to specific uses serving management activities as prescribed by law.

- Name, tax code of the tax, fee, charge collecting organization.

- Name of tax, fee, charge items and the amount written in numbers and words.

- Date, month, year of issuing the receipt.

- Signature of the collector. In the case of using an e-receipt, the signature on the e-receipt is a digital signature.

- Name, tax code of the organization printing the receipt (for cases of required printing).

- The receipt is presented in Vietnamese. If additional foreign language is needed, it should be placed to the right in parentheses “( )” or directly below the Vietnamese content with a smaller font size than the Vietnamese text.

The numbers recorded on the receipt are natural numbers 0, 1, 2, 3, 4, 5, 6, 7, 8, 9.

The currency recorded on the receipt is in Vietnamese dong. In cases where different amounts payable to the state budget are legally required in foreign currency, they shall be collected in foreign currency or Vietnamese dong converted from foreign currency according to the exchange rate specified in clause 4, Article 3 of Decree No. 120/2016/ND-CP dated August 23, 2016 of the Government of Vietnam guiding the implementation of several articles of the Law on Fees and Charges.

If during the collection of fees and charges, the fee, charge schedule is longer than a single receipt line, a summary table accompanying the receipt shall be prepared. The summary table is designed by the organization collecting fees and charges suitable for the characteristics of each type of fee, charge. The summary table must clearly state "accompanied by receipt number... date... month... year".

For organizations collecting fees and charges using e-receipts, in cases where adjustments to certain items of content on the e-receipts are needed to suit the reality, the collecting organization should communicate with the Ministry of Finance (General Department of Taxation) for consideration and guidance before implementation.

In addition to the mandatory information as stipulated in this clause, organizations collecting fees and charges can add other information, including creating logos, decoration images, or advertisements that comply with legal regulations and do not obscure or blur the mandatory information stated on the receipt. The font size of added information must not be larger than the font size of the mandatory contents on the receipt.