What are types of receipts serving the management of taxes, fees and charges by tax authorities in Vietnam?

What are types of receipts serving the management of taxes, fees and charges by tax authorities in Vietnam?

Based on Article 30 of Decree 123/2020/ND-CP the regulations are as follows:

Type of Documents

1. Documents serving the management of taxes, fees and charges by tax authorities include:

a) Personal income tax withholding documents;

b) Receipts include:

b.1) Receipts for tax, fee, and charge collection without pre-printed denominations;

b.2) Receipts for tax, fee, and charge collection with pre-printed denominations;

b.3) Receipts for tax, fee, and charge collection.

2. During the process of managing taxes, fees, and charges in accordance with the Law on Tax Administration, should there be a requirement for other types of documents, the Minister of Finance is responsible for prescribing and guiding their implementation.

Thus, receipts serving the management of taxes, fees and charges by tax authorities include:

- Receipts for tax, fee, and charge collection without pre-printed denominations;

- Receipts for tax, fee, and charge collection with pre-printed denominations;

- Receipts for tax, fee, and charge collection.

What are types of receipts serving the management of taxes, fees and charges by tax authorities in Vietnam? (Image from the Internet)

When is the time to issue receipts serving the management of taxes, fees and charges by tax authorities in Vietnam?

Based on Article 31 of Decree 123/2020/ND-CP the regulations are as follows:

Time to Issue Documents

At the time of withholding personal income tax, at the time of tax, fee, and charge collection, the organization withholding personal income tax, the organization collecting taxes, fees, and charges must issue documents, and receipts to individuals whose income is subject to tax withholding, the taxpayers of taxes, fees, and charges.

Thus, the time to issue receipts serving the management of taxes, fees and charges by tax authorities is at the time of tax, fee, and charge collection by the collecting organization.

Vietnam: What information should receipts serving the management of taxes, fees and charges contain?

According to the provisions in clause 2, Article 32 of Decree 123/2020/ND-CP, the contents of receipts serving the management of taxes, fees and charges include:

- Name of the receipt type: Receipts for tax, fee, and charge collection without pre-printed denominations; receipts for tax, fee, and charge collection with pre-printed denominations; receipts for tax, fee, and charge collection.

- Sign and serial number of the receipt form.

The sign of the receipt form includes information indicating the name of the receipt type, the number of parts of the receipt, and the sequential number of the form within a receipt type (a receipt type can have many forms).

The serial number of the receipt is a distinguishing mark using the Vietnamese alphabet and the last two digits of the year.

For printed receipts, the last two digits of the year are the year of receipt printing. For self-printed and electronic receipts, the last two digits of the year are the year the receipt is first used as indicated in the issuance notice or the year the receipt is printed.

- Receipt number is the sequential number displayed on the tax, fee, and charge collection receipt. Receipt numbers are recorded using Arabic digits with a maximum of 7 digits. For self-printed receipts and printed receipts, the receipt number starts from 0000001. For electronic receipts, the electronic receipt number starts from 1 on January 01 or the date of commencement of using the electronic receipt and ends on December 31 annually.

- Parts of the receipt (applicable to printed and self-printed receipts) indicate the number of pages in the same receipt number. Each receipt number must have 02 or more parts, including:

+ Part 1: retained by the collecting organization;

+ Part 2: given to the taxpayer;

Additional parts from the 3rd onwards are named according to their specific use for management purposes according to legal regulations.

- Name and tax code of the tax, fee, and charge collecting organization.

- Name of the tax, fee, and charge items and the amount shown in numbers and in words.

- The date, month, and year of issuing the receipt.

- Signature of the collector. In case of using electronic receipts, the signature on the electronic receipt is a digital signature.

- Name and tax code of the receipt printing organization (in the case of printed receipts).

- Receipts are shown in Vietnamese. If additional foreign language interpretation is needed, the foreign language portion is placed to the right within parentheses “( )” or directly below the Vietnamese content with a smaller font than the Vietnamese text.

Numbers on the receipt are natural numbers 0, 1, 2, 3, 4, 5, 6, 7, 8, 9.

The currency recorded on the receipt is the Vietnam Dong. In cases where charges must be collected in foreign currency as required by law, the fees may be collected in foreign currency or converted to Vietnam Dong according to the exchange rate defined in clause 4, Article 3 of Decree No. 120/2016/ND-CP dated August 23, 2016, of the Government of Vietnam detailing and guiding the implementation of some provisions of the Law on Fees and Charges.

If the list of fees and charges is longer than the lines available on a receipt, an attached statement may be issued along with the receipt. The statement is designed by the collecting organization to match the specifics of each fee and charge type. The statement must clearly state "attached to receipt number... dated... month... year".

For organizations using electronic receipts, if adjustments to certain fields on the electronic receipt are needed to fit actual circumstances, the collecting organization should communicate with the Ministry of Finance (General Department of Taxation) for prior guidance before implementation.

Besides the mandatory information stipulated in this clause, the collecting organization may add other information, including logos, decorative images, or advertisements compliant with legal regulations and not obscuring or dimming mandatory information on the receipt. The font size of the additional information must not be larger than the font size of the mandatory information displayed on the receipt.