What are the contents of e-invoices that are digitally connected to tax authorities in Vietnam?

What are the contents of e-invoices that are digitally connected to tax authorities in Vietnam?

Pursuant to Article 8 of Circular 78/2021/TT-BTC, regulations on the creation of authenticated e-invoices and connection to tax authorities are as follows:

Authenticated e-invoices generated from POS cash registers connected to transfer e-data to tax authorities

1. Authenticated e-invoices generated from POS cash registers connected to transfer e-data to tax authorities must ensure the principles stipulated in Article 11 of Decree No. 123/2020/ND-CP.

2. Enterprises, organizations, individuals, and households paying taxes according to the declaration method providing goods and services directly to consumers through business models (shopping centers; supermarkets; retail consumer goods; dining; restaurants; hotels; retail pharmaceutical drugs; entertainment services, and other services) can choose to use e-invoices created from POS cash registers connected to transfer e-data to tax authorities, or e-invoices with or without tax authority codes.

3. Authenticated e-invoices generated from POS cash registers connected to transfer e-data to tax authorities must include the following contents:

a) Name, address, and tax identification number of the seller;

b) Buyer information if requested by the buyer (personal identification number or tax identification number);

c) Name of goods or services, unit price, quantity, payment amount. In the case of enterprises paying tax by the deduction method, the selling price excluding VAT, VAT rate, VAT amount, and total payment amount including VAT must be clearly stated;

d) Time of invoice issuance;

dd) Tax authority code.

4. The solution for assigning a tax authority code on e-invoices created from POS cash registers connected to transfer e-data to tax authorities: The tax authority code is automatically assigned, based on the character set for each business entity mentioned in Clause 2 of this Article when registering to use authenticated e-invoices generated from POS cash registers connected to transfer e-data to tax authorities, ensuring non-duplication.

5. Responsibilities of the General Department of Taxation

a) Develop and announce the data components of authenticated e-invoices generated from POS cash registers connected to transfer e-data to tax authorities, the transfer and receipt method with tax authorities according to regulations in Article 12 of Decree No. 123/2020/ND-CP, and guide taxpayers to connect and transfer e-invoice data to tax authorities;

b) Direct Tax Departments of provinces and centrally-run cities to base on the actual subjects in the locality, cooperate with relevant units to develop a project to connect information from POS cash registers to manage retail revenue of households and individual businesses, report to the General Department of Taxation to submit to the Ministry of Finance for approval after reaching consensus with the People’s Committees of provinces and cities for implementation;

c) Establish a timeline for implementing the application of authenticated e-invoices generated from POS cash registers connected to transfer e-data to tax authorities as stipulated in this Article;

d) Guide the implementation of using tax authority codes on e-invoices with tax codes generated from POS cash registers connected to transfer e-data to tax authorities to participate in prize draws.

6. Responsibility of sellers when using authenticated e-invoices created from POS cash registers connected to transfer e-data to tax authorities:

a) Register to use authenticated e-invoices created from POS cash registers connected to transfer e-data to tax authorities pursuant to regulations in Article 15 of Decree No. 123/2020/ND-CP;

b) Prepare authenticated e-invoices created from POS cash registers according to regulations in Article 11 of Decree No. 123/2020/ND-CP and this Article;

c) Responsible for using the character set of tax authority codes provided when preparing authenticated e-invoices created from POS cash registers connected to transfer e-data to tax authorities to ensure continuous and unique coding;

d) Transfer e-invoice data with tax authority codes created from POS cash registers to tax authorities on the same day through e-data receipt, transfer, and storage service organizations.

Thus, the contents of e-invoices that are digitally connected to tax authorities must include:

[1] Name, address, tax identification number of the seller;

[2] Buyer information if requested by the buyer (personal identification number or tax identification number);

[3] Name of goods or services, unit price, quantity, payment amount. In cases where organizations and enterprises pay taxes using the deduction method, the selling price before VAT, VAT rate, VAT amount, and total payment amount including VAT must be stated;

[4] Time of invoice issuance;

[5] Tax authority code.

What are the contents of e-invoices that are digitally connected to tax authorities in Vietnam? (Image from the Internet)

What are the principles for creating e-invoices from POS cash registers connected to transfer e-data to tax authorities in Vietnam?

Based on Clause 1, Article 8 of Circular 78/2021/TT-BTC, regulations on the creation of authenticated e-invoices and connection to tax authorities are as follows:

Authenticated e-invoices generated from POS cash registers connected to transfer e-data to tax authorities

1. Authenticated e-invoices generated from POS cash registers connected to transfer e-data to tax authorities must ensure the principles stipulated in Article 11 of Decree No. 123/2020/ND-CP.

...

Referring to Article 11 of Decree 123/2020/ND-CP, the principles for creating e-invoices from POS cash registers connected to transfer e-data to tax authorities include:

Principle 1. Identify invoices printed from POS cash registers connected to transfer e-data to tax authorities;

Principle 2. Not mandatory to have a digital signature;

Principle 3. Expenditure on purchasing goods and services using invoices (or photocopies of invoices or check information from the General Department of Taxation's e-portal about invoices) generated from POS cash registers is determined as expenditure with sufficient and valid invoices and documents for determining tax obligations.

Can e-invoices from POS cash registers connected to transfer e-data to tax authorities be converted into paper invoices for transactions in Vietnam?

Pursuant to Article 7 of Decree 123/2020/ND-CP, the regulations are as follows:

Conversion of e-invoices, e-documents into paper invoices, and documents

1. Legal e-invoices, e-documents may be converted into paper invoices and documents when there are economic and financial transaction demands or upon request by tax management authorities, audit agencies, inspection, examination, or investigation authorities and as stipulated by laws on inspection, examination, and investigation.

2. Conversion of e-invoices, e-documents into paper invoices, and documents must ensure the consistency between the content of the e-invoices, e-documents, and paper invoices, and documents after conversion.

3. e-invoices, e-documents converted into paper invoices and documents, the paper invoices, and documents are only valid for record-keeping, monitoring under laws on accounting, e-transactions, and are not valid for transactions and payment, except for invoices created from POS cash registers connected to transfer e-data to tax authorities as stipulated in this Decree.

The regulation clearly states that e-invoices, e-documents converted into paper invoices, and documents are only valid for record-keeping and monitoring under laws on accounting and e-transactions and are not valid for transactions and payments, except for invoices created from POS cash registers connected to transfer e-data to tax authorities.

Thus, in the case of e-invoices from POS cash registers connected to transfer e-data to tax authorities converted into paper invoices, they fall under the exception and can still be used for transactions.