What are regulations on the operation of the TABMIS Data Warehouse in Vietnam?

What are regulations on the operation of the TABMIS Data Warehouse in Vietnam? What is the purpose of the TABMIS Data Warehouse in Vietnam?

Based on the provisions at Clause 4, Article 2 of Circular 123/2014/TT-BTC, the TABMIS Data Warehouse (DW) is an independent data warehouse and is operated in parallel with the TABMIS production environment, used to generate reports for units operating TABMIS (besides direct extraction in the TABMIS production environment).

Data in the DW is synchronized daily from the TABMIS production environment, including: opening balances as of January 1st of the years; transactions of account combinations updated according to the effective date, and capable of report generation for 12 segments of accounting account combinations.

TABMIS Data Warehouse in Vietnam (Photo from the Internet)

Which agency is responsible for transferring data from TABMIS to the TABMIS Data Warehouse in Vietnam?

Based on the provisions at Point a, Clause 1, Article 10 of Circular 123/2014/TT-BTC regarding the contents of operational organization, exploitation, and ensuring operational and exploitation conditions of the State Treasury's system as follows:

Article 10. Contents of work for the organization, operation, exploitation, and ensuring the system's operational and exploitation conditions of the State Treasury

1. State Treasury

a) Tasks for organizing, operating, exploitation

...

a3) Responsibility to provide report information:

- Report to the Minister of Finance and the competent authorities information on the State Budget revenues and expenditures, public debt of the State Budget, and other information as required by management;

- Periodically provide reports as stipulated in Circular No. 08/2013/TT-BTC, and if necessary, execute upon instructions from the Ministry of Finance's leadership and specific proposals from units;

- Execute the transfer of data from TABMIS to the National Financial Data Warehouse and the TABMIS Data Warehouse.

...

The State Treasury is the agency responsible for transferring data from TABMIS to the TABMIS Data Warehouse.

Which agency is responsible for extracting data according to required indicators on the TABMIS Data Warehouse for reporting to competent authorities in Vietnam?

Based on the provisions at Point a, Clause 2, Article 10 of Circular 123/2014/TT-BTC regarding the contents of operational organization, exploitation, and ensuring operational and exploitation conditions of the Provincial State Treasury's system as follows:

Contents of work for the organization, operation, exploitation, and ensuring the system's operational and exploitation conditions of the Provincial State Treasury

...

2. Provincial State Treasury

a) Tasks for organizing, operating, exploitation

- Organize and implement documents, guidance for budget management, and state accounting applicable for TABMIS by the Ministry of Finance and State Treasury;

- Coordinate with the Department of Finance and other units to issue documents within their authority to organize, operate, and exploit TABMIS, adaptable to local conditions based on the guidance from the Ministry of Finance and State Treasury;

- Implement the state accounting regime applicable for TABMIS:

+ Based on estimates from financial agencies, budget estimate units, or State Treasury, conduct verification and payments to beneficiary units;

+ Implement state accounting procedures according to the bookkeeping method stipulated in Circular No. 08/2013/TT-BTC; Official Dispatch guiding State Accounting applicable for TABMIS; Official Dispatch guiding accounting estimates, order cash of the Central Budget applicable for TABMIS; Official Dispatch guiding accounting estimates, order cash of the Local Budget applicable for TABMIS and other documents;

+ In case financial agencies have not promptly entered budget estimates into the system, temporarily enter budget estimates after obtaining opinions from the State Treasury, cancel temporary estimates when official estimates are entered into the system ensuring no duplication of data.

- Execute the procedure of account closure and end-of-period processing on TABMIS under the responsibility of the Provincial State Treasury in accordance with regulations, guidance for reviewing, handling pending transactions, closure, and annual budget settlements;

- Organize data extraction on the system:

+ Extract, compile data on the provincial ledger according to the report forms stipulated in Circular No. 08/2013/TT-BTC;

+ Extract data according to required indicators on the TABMIS Data Warehouse to report to competent authorities (according to the decentralization of the State Treasury);

+ Coordinate with relevant State Treasury units and local units to resolve arising issues related to data transmission and reception ensuring accuracy and timeliness;

+ Query account balances, extract information, and reports of units within the province according to the instructions from the Ministry of Finance and State Treasury;

+ Responsible for ensuring safety and confidentiality of information, data during the system's operation and exploitation.

- Responsibility to provide report information:

+ Report to the Chairman of the Provincial People's Committee and competent agencies information on the situation of revenue and expenditure of the State Budget, State Budget debt, and other information within the province as required by management;

+ Periodically provide the Department of Finance and other units with accounting information on TABMIS, if necessary based on the instructions of provincial leaders and requests from local units as per legal regulations.

+ Reconcile data with transaction units with the State Treasury as per regulations;

- Organize the preservation, storage, and destruction of relevant documents according to regulations;

...

The extraction of data according to required indicators on the TABMIS Data Warehouse for reporting to competent authorities (according to the decentralization of the State Treasury) will be the responsibility of the Provincial State Treasury.