What are regulations on invoices and records in Vietnam from July 1, 2025?? Shall an invoice be issued for goods used for advertising in Vietnam?

What are regulations on invoices and records in Vietnam from July 1, 2025?

Based on Article 16 of the Law on Value-Added Tax 2024 (Effective from July 1, 2025), the regulations on invoices and records are as follows:

- The purchase and sale of goods and services must have invoices and records according to the provisions of law and the following regulations:

+ Business establishments applying the tax deduction method use value-added tax invoices.

In case of selling goods and services subject to value-added tax without indicating the value-added tax amount on the value-added tax invoice, the output value-added tax shall be determined as the payment price recorded on the invoice multiplied by the value-added tax rate, except for the case prescribed in Clause 2, Article 16 of the [Law on Value-Added Tax 2024](https://lawnet.vn/vb/Luat-Thue-gia-tri-gia-tang-2024-so-48-2024-QH15-87D66.html#dieu_16);

+ Business establishments applying the direct calculation method use sales invoices.

- For types of stamps, tickets, and cards that are pre-printed payment instruments, the payment price of those stamps, tickets, and cards already includes value-added tax.

What are regulations on invoices and records in Vietnam from July 1, 2025?? Shall an invoice be issued for goods used for advertising in Vietnam? (Image from the Internet)

Shall an invoice be issued for goods used for advertising in Vietnam?

According to Clause 1, Article 4 of Decree 123/2020/ND-CP which regulates the principles of making, managing, and using invoices and records as follows:

Principles of making, managing, and using invoices and records

1. When selling goods, providing services, the seller must issue an invoice to deliver to the buyer **(including cases of promotional goods, advertising goods, sample goods; goods, services used for gifting, donation, exchange, wage payment, and internal consumption (except for internal transfer of goods for further production); issuance of goods in the form of lending, borrowing or returning goods) and must fully record the content as prescribed in Article 10 of this Decree. If using e-invoices, it must follow the standard data format specified by the tax authorities as stipulated in Article 12 of this Decree.

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Thus, goods used for advertising needs to have an invoice as per regulations.

What are the principles for using e-invoices in Vietnam?

According to Article 90 of the Tax Administration Law 2019, the principles for using e-invoices are specified as follows:

- When selling goods, providing services, the seller must issue an e-invoice to deliver to the buyer in a standard data format and must fully record the content as prescribed by the law on tax, law on accounting, regardless of the value of each sale of goods or services provided.

- In cases where the seller uses a cash register, the seller must register to use e-invoices generated from the cash register connected for e-data transmission to the tax authorities.

- The registration, management, and use of e-invoices in transactions of selling goods and providing services must comply with the regulations on e-transactions, accounting law, and tax law.

- The issuance of codes by the tax authorities on e-invoices is based on information of enterprises, economic organizations, other organizations, business households, and individuals registered on the invoices.

Enterprises, economic organizations, other organizations, business households, and individuals are responsible for the accuracy of the information on the invoices.

How is the database on e-invoices?

According to Article 93 of the Tax Administration Law 2019, the regulations on the database of e-invoices are as follows:

- The tax authorities are responsible for organizing, building, managing, and developing the database, technical infrastructure of the information system on invoices; performing tasks of collecting, processing information, managing the invoice database, ensuring maintenance, operation, security, ensuring the security and safety of the information system on invoices; building standard invoice formats.

The database on e-invoices is used to serve tax management and provide e-invoice information to relevant organizations and individuals.

- Enterprises, economic organizations as prescribed in Clause 2, Article 91 of the Tax Administration Law 2019 using e-invoices without codes from the tax authorities shall supply e-invoice data as prescribed by the Minister of Finance.

- The Ministry of Industry and Trade, Ministry of Natural Resources and Environment, Ministry of Public Security, Ministry of Transport, Ministry of Health, and related agencies are responsible for connecting and sharing necessary information and data in the management field with the Ministry of Finance to build the e-invoice database.

- When checking goods circulating in the market, in cases using e-invoices, state authorities and competent persons access the tax authority's e-portal to verify invoice information to serve management requirements, without requesting paper invoices.

Related agencies are responsible for using devices to access and search e-invoice data.

- The Minister of Finance regulates the form, management of using e-stamps; prescribes the search, provision, and use of e-invoice information; regulates providing e-invoice information in cases where invoice data cannot be queried due to incidents or natural disasters affecting internet access.