What are conditions of authenticated e-invoices in Vietnam?

What are conditions of authenticated e-invoices in Vietnam?

According to Clause 2, Article 17 of Decree 123/2020/ND-CP, specific conditions for authenticated e-invoices are stipulated as follows:

Authenticated e-invoices must ensure:

- Full content of e-invoices in accordance with Article 10 of Decree 123/2020/ND-CP

- Correct format of e-invoices as stipulated in Article 12 of Decree 123/2020/ND-CP

- Accurate registration information in accordance with Article 15 of Decree 123/2020/ND-CP

- Not belonging to cases where the use of authenticated e-invoices is suspended as specified in Clause 1, Article 16 of Decree 123/2020/ND-CP

Note:

The invoice coding system of the General Department of Taxation automatically issues invoice codes and sends back coded invoice results to the sender.

What are conditions of authenticated e-invoices in Vietnam? (Image from the Internet)

What are cases where e-invoices do not need to have full content in Vietnam?

According to Clause 14, Article 10 of Decree 123/2020/ND-CP, specific cases where e-invoices do not need to have full content are prescribed as follows:

[1] e-invoices do not necessarily need to have the buyer's e-signature (including cases where e-invoices are issued for sales of goods and services to customers abroad). In cases where the buyer is a business establishment and both the buyer and seller agree that the buyer meets the technical conditions for digital signing, e-signing on the e-invoices issued by the seller, e-invoices will contain digital signatures, e-signatures of both the seller and the buyer, according to the agreement between the two parties.

[2] For e-invoices issued by the tax agency for each transaction, they do not necessarily need to have the digital signatures of the seller and buyer.

[3] For e-invoices issued at supermarkets or shopping centers where the buyer is an individual not conducting business, such invoices do not need to contain the buyer’s name, address, or tax code.

For e-invoices issued for fuel sales to individual customers not conducting business, it is not necessary to include items such as invoice name, invoice form sign, invoice sign, invoice number, buyer's name, address, tax code, buyer’s e-signature, seller’s digital signature, seller’s e-signature, and value-added tax rate.

[4] For e-invoices serving as stamps, tickets, or cards, they do not need to have the seller’s digital signature (except when stamps, tickets, or cards are e-invoices with codes issued by the tax agency), buyer's information (name, address, tax code), tax amount, value-added tax rate. If e-stamps, tickets, or cards have a pre-determined value, they do not need to have items like unit of measure, quantity, and unit price.

[5] For e-documents relating to air transportation services issued through websites and e-commerce systems as per international standards for individual non-business buyers, these invoices do not need to have invoice sign, invoice form sign, sequential invoice number, value-added tax rate, tax code, buyer's address, and seller’s digital signature.

In cases where business organizations or non-business organizations purchase air transportation services, e-documents for air transportation services issued through websites and e-commerce systems according to international practice are not deemed as e-invoices. Airlines must issue e-invoices with full content according to regulations for organizations whose individuals use air transportation services.

[6] For invoices related to construction, installation, and house building for sale with payment collected according to contract progress, it is not necessary for the invoices to contain unit of measure, quantity, and unit price.

[7] For Internal Stock Release Slips cum Internal Transport Slips, they must show information related to internal dispatch orders, the receiver, the issuer, the warehouse dispatch location, the receipt warehouse location, and the transportation means. Specifically: the buyer's name reflects the receiver, the buyer's address reflects the receipt warehouse location; the seller's name reflects the issuer, the seller’s address reflects the dispatch warehouse location and transport means; does not show tax amount, tax rate, or total payment amount.

For Stock Release Slips for Consignment Sales, they must contain information such as economic contract, transporter, transport means, dispatch warehouse location, receipt warehouse location, product name, unit of measure, quantity, unit price, and total amount. Specifically: record the number, date, month, year of the economic contract signed between organizations or individuals; transporter’s full name, transport contract (if any), the seller’s address reflects the dispatch warehouse location.

[8] Invoices used for Interline payment among airlines issued according to the International Air Transport Association regulations do not necessarily need contain items like invoice sign, invoice form sign, buyer's name, address, tax code, buyer's digital signature, unit of measure, quantity, and unit price.

[9] Invoices issued by airlines to agents, based on the reconciled report between both parties and the summary list, do not necessarily need to have a unit price.

[10] For activities of construction, installation, production, supply of products, and services of defense and security enterprises serving national defense and security activities according to the Government of Vietnam regulations, invoices do not necessarily need to contain unit of measure; quantity; unit price; part of the product, service name that records provide goods, services according to the contract signed between parties.

Vietnam: How many components does the e-invoice format consist of?

According to Clause 2, Article 12 of Decree 123/2020/ND-CP, the e-invoice format is prescribed as follows:

e-invoice format

1. The e-invoice format is a technical standard stipulating the data type, data length of information fields serving the transmission, reception, storage, and presentation of e-invoices. The e-invoice format uses the XML markup language (XML is the abbreviation for the English term "eXtensible Markup Language", created to facilitate the sharing of e-data between information systems).

2. The e-invoice format consists of two components: a component containing the business data of the e-invoice and a component containing the digital signature data. For authenticated e-invoices, there is an additional component containing data related to the tax agency code.

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Thus, according to these regulations, the e-invoice format consists of two components.