What are cases of destruction of receipts? What is the procedure for destruction of receipts in Vietnam?

What are the rules for creation of receipts in Vietnam?

Based on Article 35 of Decree 123/2020/ND-CP, receipts are created based on the following rules:

- The Tax Department creates receipts in the form of printing (type not pre-printed with denominations) to be sold to fee-collecting organizations at prices ensuring the recovery of printing and issuance costs.

- In the case of ordering printed receipts, the fee-collecting organization chooses a qualified printing organization as per regulations to sign a contract for ordering receipt printing.

- In the case of self-printing receipts, the fee-collecting organization must meet the following conditions:

+ Have a system of equipment (computers, printers) ensuring the printing and issuance of receipts when collecting fees and charges.

+ Be a unit structured as per the Accounting Law and have software for self-printing receipts ensuring that the receipt data is transferred into accounting software (or database) for declaration as per regulations.

- The self-printing system must ensure the following rules:

+ The numbering on receipts is done automatically. Each part of a receipt number is printed only once; if printed more than once, it must be marked as a copy.

+ The application software for printing receipts must meet security requirements by assigning user rights, and unauthorized users must not interfere to change application data.

In case the fee-collecting organization purchases software from self-printing software providers, they must select providers that meet the qualifying criteria and conditions as per regulations.

+ Unissued self-printed receipts must be stored in the computer system according to information security policies.

+ Issued self-printed receipts are stored in the computer system according to information security policies, and the contents of the receipts must ensure they are accessible, exportable, and printable for reference when needed.

What are cases of destruction of receipts? What is the procedure for destruction of receipts in Vietnam? (Image from the Internet)

What are cases of destruction of receipts in Vietnam?

According to Clause 1, Article 39 of Decree 123/2020/ND-CP, receipts can be destroyed in the following circumstances:

- Printed receipts that are incorrectly printed, duplicated, or excess must be destroyed before the liquidation of the receipt printing contract for fees and charges.

- Receipts that have been issued by accounting units are destroyed according to the accounting law.

- The fee-collecting organization must destroy receipts that are no longer in use.

- Receipts that have not yet been issued but are evidence in legal cases are not destroyed but handled according to the law.

What is the procedure for destruction of receipts in Vietnam?

The sequence and procedure for destroying receipts are stipulated in Clause 3, Article 39 of Decree 123/2020/ND-CP as follows:

- The deadline to destroy receipts is no later than 30 days from the date of notification by the directly managing tax authority.

In case the tax authority informs that the receipt has expired, the fee-collecting organization must destroy the receipt and submit it to the tax authority, including details such as the name of the fee-collecting agency, tax code (if any); address; method of receipt destruction; specific time and date, month, year of destruction; type of receipt; receipt template code; receipt serial number; from number; to number; quantity. The deadline for destroying receipts is no later than 10 days from the date the tax authority informs the expiration.

- The fee-collecting organization must prepare an Inventory of Receipts to be Destroyed. This inventory must detail the receipt name, receipt template code, receipt serial number, and the quantity of receipts destroyed (from number... to number... or list each receipt number if they are not continuous).

- The fee-collecting organization must establish a Council for the Destruction of Receipts. This council must include representatives from leadership and accounting sections of the organization responsible for collecting state budget revenues.

- Members of the Council for the Destruction of Receipts must sign the receipt destruction record and are legally liable for any errors.

- The dossier for receipt destruction includes: Decision to establish the Council for the Destruction of Receipts; inventory of receipts to be destroyed; receipt destruction record; destruction result notification.

+ The receipt destruction dossier is retained at the fee-collecting organization. The Destruction Result Notification using Form No. 02/HUY-BLG Download Appendix IA issued with Decree 123/2020/ND-CP must be made in 02 copies, one kept, one sent to the directly managing tax authority no later than 05 days from the date of receipt destruction. The notification must include: type, code, quantity of receipts destroyed from number to number, reason for destruction, date and time of destruction, method of destruction.

- The tax authority carries out the destruction of receipts printed by the Tax Department which were announced but not sold and are no longer used. The General Department of Taxation is responsible for guiding the process of destruction of such receipts.