What are 4 compulsory accounting vouchers at public sector entities in Vietnam?
What are 4 compulsory accounting vouchers at public sector entities in Vietnam?
Based on Appendix No. 01 issued together with Circular 107/2017/TT-BTC, there are regulations on 4 compulsory accounting vouchers in public sector entities, including the following templates:
Download Receipt: Template C40-BB
Download Payment Voucher: Template C41-BB
Download Request for Cash Advance: Template C43-BB
Download Receipt: Template C45-BB
What are 4 compulsory accounting vouchers at public sector entities in Vietnam? (Image from the Internet)
Do public sector entities have to uniformly use compulsory accounting vouchers in Vietnam?
Based on Clause 1, Article 3 of Circular 107/2017/TT-BTC regarding accounting vouchers in public sector entities as follows:
Regulations on accounting vouchers
- All administrative and operational units must uniformly use compulsory accounting vouchers as prescribed in this Circular. During implementation, units are not allowed to modify the mandatory document templates.
- In addition to the compulsory accounting vouchers prescribed in this Circular and other documents, administrative units are allowed to independently design document templates to reflect economic transactions that arise. Independently designed templates must meet at least 7 contents specified in Article 16 of the Accounting Law, suited to the recording and management needs of the unit.
- Pre-printed templates must be carefully preserved, not allowed to be damaged or deteriorated. Checks, receipts, and valuable papers must be managed like money.
- The list, template, and explanation of methods for preparing compulsory accounting vouchers are provided in Appendix No. 01 of this Circular.
Thus, all administrative and operational units must uniformly use compulsory accounting vouchers as stipulated in Circular 107/2017/TT-BTC. During implementation, units are not allowed to modify the mandatory document templates.
How to prepare and store accounting vouchers in Vietnam?
Based on Article 18 of the Accounting Law 2015 regarding the preparation and storage of accounting vouchers as follows:
- Economic and financial transactions arising related to the activities of accounting units must have accounting vouchers prepared. accounting vouchers are only created once for each economic and financial transaction.
- accounting vouchers must be clearly, fully, promptly, and accurately prepared according to the content prescribed on the template. In case no template is available, the accounting unit may independently create accounting vouchers but must ensure they meet the full contents as prescribed in Article 16 of the Accounting Law 2015.
- Content of economic and financial transactions on accounting vouchers must not be abbreviated, erased, or altered; when writing must use ink, numbers, and words must be continuous and uninterrupted, with any empty spaces crossed out. Documents that are erased or altered have no value for payment and accounting records. Wrongly written documents must be canceled by crossing them out.
- accounting vouchers must be prepared with the required number of copies. In cases that require multiple copies of an accounting voucher for a single economic and financial transaction, the contents of the copies must be identical.
- The preparer, approver, and others who sign the accounting voucher must take responsibility for its content.
- accounting vouchers created electronically must comply with the provisions of Article 17 and clauses 1 and 2 of Article 18 of the Accounting Law 2015. Electronic documents can be printed and stored according to provisions in Article 41 of the Accounting Law 2015. If not printed but stored on electronic media, they must ensure safety, data confidentiality, and be retrievable within the storage period.
What are regulations on signing of accounting vouchers in Vietnam?
Based on Article 19 of the Accounting Law 2015 concerning the signing of accounting vouchers:
- accounting vouchers must have signatures according to the titles prescribed on the documents. Signatures must be made with non-fading ink. It is prohibited to use red ink or pre-engraved signature stamps. A person's signature on accounting vouchers must be consistent. The signature on accounting vouchers of a visually impaired individual is conducted as per regulations of the Government of Vietnam.
- Signatures on accounting vouchers must be by authorized persons or individuals with delegated authority. It is prohibited to sign accounting vouchers when they are incomplete as per the responsibility of the signer.
- Documents authorizing expenditure must be approved by an authorized person and signed by the chief accountant or delegated person before execution. Signatures on accounting vouchers used for disbusement should be done for each copy.
- Electronic documents must include digital signatures. Signatures on electronic documents have equivalent value to those on paper documents.
