Vietnam: What does the content of an e-invoice for retailing of oil and gas include?

Vietnam: What does the content of an e-invoice for retailing of oil and gas include?

The content of an invoice in general, as well as an e-fuel invoice specifically, is stipulated in Article 10 of Decree 123/2020/ND-CP. To be specific:

(1) Invoice name, invoice symbol, invoice form symbol. Specifically, as follows:

+ The invoice name is the name of each type of invoice stipulated in Article 8 of Decree 123/2020/ND-CP as shown on each invoice.

+ The invoice form symbol and the invoice symbol are executed as instructed by the Ministry of Finance.

(2) Name of the invoice copy applicable to invoices printed by the tax authority as instructed by the Ministry of Finance.

(3) Invoice number

+ The invoice number is the sequential number shown on the invoice when the seller issues the invoice.

In cases where a business entity has multiple sales locations or many establishments simultaneously using one type of e-invoice with the same symbol accessed randomly from an e-invoice issuance system, the invoices must be issued in continuous order from smallest to largest number according to the time the seller signs digitally or electronically on the invoice.

+ In cases where the invoice number is not issued following the above principle, the e-invoice issuance system must ensure the principle of increasing over time, each invoice number must be issued and used only once, with a maximum of 8 digits.

(4) Name, address, tax code of the seller

The invoice must display the name, address, and tax code of the seller as per the name, address, and tax code recorded in the business registration certificate, branch operation registration certificate, household business registration certificate, taxpayer registration certificate, tax code notification, investment registration certificate, cooperative registration certificate.

(5) Name, address, tax code of the buyer

+ If the buyer is a business entity with a tax code, the name, address, and tax code of the buyer displayed on the invoice must match the business registration certificate, branch operation registration certificate, household business registration certificate, taxpayer registration certificate, tax code notification, investment registration certificate, cooperative registration certificate.

+ If the buyer does not have a tax code, the tax code of the buyer need not be displayed on the invoice.

(6) Name, unit of measure, quantity, unit price of goods/services; amount excluding value-added tax, value-added tax rate, total value-added tax amount according to each tax rate, total value-added tax amount, and total payment amount including value-added tax.

(7) Signature of seller, signature of buyer, specifically:

+ For invoices printed by the tax authority, the invoice must have the signature of the seller, the seller’s seal (if available), and the buyer’s signature (if available).

+ For e-invoices:

If the seller is an enterprise or organization, the digital signature on the invoice is the digital signature of the enterprise or organization; if the seller is an individual, use the individual digital signature or that of the authorized person.

In cases where e-invoices do not necessarily require digital signatures of the seller and buyer, they must comply with the regulations in Clause 14 of this Article.

(8) The time of invoice issuance follows the instructions in Article 9 of this Decree and is displayed in the Gregorian calendar day, month, year format.

(9) The time of digital signing on the e-invoice is the time the seller or buyer uses the digital signature on the e-invoice displayed in the Gregorian calendar day, month, year format. If the e-invoice is issued with a signing time different from the issuance time, the tax declaration time is the issuance time.

(10) Code of the tax authority for e-invoices with the tax authority’s code according to Clause 2, Article 3 of this Decree.

(11) Fees and charges from the state budget, commercial discounts, promotions (if any) according to the instructions at Point e, Clause 6 of this Article and other related contents (if any).

(12) Name, tax code of the entity receiving the invoice print order for invoices printed by the tax authority.

(13) Language, numbers, and currency displayed on the invoice:

+ The language displayed on the invoice is Vietnamese. In cases where a foreign language is needed, the foreign language is placed on the right in parentheses ( ) or directly below the Vietnamese line with a smaller font size than the Vietnamese text. If the text on the invoice is unmarked Vietnamese, the unmarked text must ensure it does not lead to misinterpretation of the invoice content.

+ Numbers displayed on the invoice are Arabic numerals: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9.

+ The currency noted on the invoice is Vietnamese Dong, the national symbol “đ”.

(14) Other contents on the invoice

In addition to the above contents, enterprises, organizations, households, and individual businesses can add information about symbols or logos to represent the brand, trademark, or representative image of the seller. Depending on the characteristics, nature of the transaction, and management requirements, the invoice may show information about the sales contract, transport order, customer code, and other information.

Note: For e-invoices selling fuel to non-commercial individual customers, it is not mandatory to include the criteria for invoice name, invoice form symbol, invoice symbol, invoice number; name, address, tax code of the buyer; digital signature of the buyer; digital signature, e-signature of the seller, value-added tax rate.

Vietnam: What does the content of an e-invoice for retailing of oil and gas include? (Image from the Internet)

What actions are prohibited in the field of invoices and records in Vietnam?

Prohibited actions in the field of invoices and records are specified in Article 5 of Decree 123/2020/ND-CP as follows:

- For tax officials

+ Causing trouble or difficulty for organizations or individuals purchasing invoices or records;

+ Engaging in acts of covering up or colluding with organizations or individuals to use illegal invoices or records;

+ Accepting bribes during inspections or audits regarding invoices.

- For organizations or individuals selling goods or services, or those with related rights and obligations

+ Committing fraudulent acts such as using illegal invoices or using invoices illegally;

+ Obstructing tax officials in performing their duties, specifically acts obstructing causing harm to the health or dignity of tax officials during inspections or audits regarding invoices and records;

+ Unauthorized access, alteration, or destruction of information systems regarding invoices and records;

+ Offering bribes or engaging in other acts related to invoices and records for illegitimate benefits.

How many types of invoices are there in Vietnam?

According to Article 8 of Decree 123/2020/ND-CP, the current types of invoices are as follows:

Types of Invoices

Invoices stipulated in this Decree include the following types:

1. Value-added tax invoice dedicated for organizations declaring value-added tax under the deduction method used for activities:

...

2. Sales invoice dedicated for organizations and individuals as follows:

...

3. e-invoice for the sale of public property used when selling the following assets:

...

4. e-invoice for the sale of national reserve goods used when entities under the national reserve system sell national reserve goods according to legal provisions.

5. Other types of invoices, including:

a) Stamps, tickets, cards with form and content stipulated in this Decree;

b) Receipts for air transport charges; receipts for international transport fees; receipts for bank service fees except as specified in point a of this section with form and content established according to international practices and relevant legal regulations.

6. records printed, issued, used, and managed like invoices including delivery notes for internal transfer and delivery notes for goods sent for sales agency.

...

Thus, there are 06 main types of invoices currently, including:

- Value-added tax invoices;

- Sales invoices;

- e-invoices for selling public property;

- e-invoices for selling national reserve goods;

- Other types of invoices including stamps, tickets, cards, and service fee receipts for transport, or bank fees;

- records printed, issued, used, and managed like invoices including delivery notes for internal transfer and delivery notes for goods sent for sales agency.