Vietnam :What do 06 form numbers of e-invoice mean?

Vietnam: What do 06 form numbers of e-invoice mean?

Based on Clause 1, Article 4 of Circular 78/2021/TT-BTC, 6 digits of form number of  e-invoice models are summarized as follows:

* The model symbol for an e-invoice is a character represented by a single natural number, including the numbers 1, 2, 3, 4, 5, 6, reflecting the type of e-invoice as follows:

- Number 1: Reflects the type of value-added e-invoice;

- Number 2: Reflects the type of sales e-invoice;

- Number 3: Reflects the type of e-invoice for selling public assets;

- Number 4: Reflects the type of e-invoice for selling national reserve goods;

- Number 5: Reflects other types of e-invoices such as e-stamps, e-tickets, e-cards, e-receipts, or other electronically named documents that contain contents of e-invoices as stipulated in Decree 123/2020/ND-CP;

- Number 6: Reflects e-vouchers used and managed like invoices, including e-internal dispatch notes or e-goods dispatch notes for agent sales.

Thus, each number from 1 to 6 has different meanings for denoting the model symbol of e-invoices.

Vietnam: What do 06 form numbers of e-invoice mean? (Image from the Internet)

What are regulations on the issuance of authenticated e-invoices that are digitally connected to tax authorities in Vietnam?

Based on Article 8 of Circular 78/2021/TT-BTC, the regulations on creating e-invoices with codes from tax agencies and their connection to tax authorities are as follows:

- e-invoices with codes from tax agencies are created from cash registers connected to transfer e-data to tax authorities in accordance with the principles set out in Article 11 of Decree 123/2020/ND-CP.

- Enterprises, households, and individual business people paying tax under the declaration method who provide goods and services directly to consumers through business models (shopping centers; supermarkets; retail consumer goods; dining; restaurants; hotels; retail pharmaceuticals; entertainment services and other services) can choose to use e-invoices created from cash registers connected to transfer e-data to tax authorities or e-invoices with codes or e-invoices without codes.

- e-invoices with codes from tax agencies created from linked cash registers with tax authorities include the following contents:

+ Seller's name, address, and tax code;

+ Buyer's information if requested (personal identification number or tax code);

+ Goods and services names, unit prices, quantities, payment prices. In the case of organizations and enterprises paying tax by the deduction method, the selling price must show separately the VAT-exclusive price, VAT rate, VAT amount, total amount payable inclusive of VAT;

+ Time of invoice issuance;

+ Code of the tax agency.

- The solution for issuing tax agency codes on e-invoices created from cash registers connected to the tax authority: The tax agency code is automatically granted, according to the character range for each business entity mentioned in clause 2 of this Article when registering for using authenticated e-invoices created from cash registers connected to transfer e-data to tax authorities and ensuring no duplication.

- Responsibilities of the General Department of Taxation:

+ Develop and publish the data components for authenticated e-invoices created from cash registers connected to transfer e-data to tax authorities, the method of transmission, reception with the tax agency in accordance with Article 12 of Decree 123/2020/ND-CP and guide taxpayers to connect and transfer e-invoice data to tax authorities;

+ Instruct the Tax Departments of provinces and centrally-affiliated cities to cooperate with related units to develop implementation plans to connect information from cash registers to manage the retail revenues of business households and individuals, and report to the General Department of Taxation for submission to the Ministry of Finance for approval after agreement with the People's Committees of provinces and cities for implementation;

+ Develop a roadmap for implementing authenticated e-invoices created from cash registers connected to transfer data to tax authorities as specified in this Article;

+ Guide the implementation for using the tax agency codes issued for e-invoices with codes created from cash registers connected to transfer data to tax authorities to participate in contests.

- Responsibilities of the seller when using authenticated e-invoices created from cash registers connected to transfer data to tax authorities:

+ Register to use authenticated e-invoices created from cash registers connected to transfer data to tax authorities as prescribed in Article 15 of Decree 123/2020/ND-CP;

+ Issue authenticated e-invoices created from cash registers according to regulations in Article 11 of Decree 123/2020/ND-CP and this Article;

+ Be responsible for using the tax agency code range when issuing authenticated e-invoices created from cash registers connected to transfer data to tax authorities to ensure continuity and uniqueness;

+ Transfer data of authenticated e-invoices created from cash registers to the tax authority on the same day through the e-data receipt, transmission, and storage service provider.

Are e-invoices allowed to use decimal numbers in Vietnam?

Based on point b, clause 13, Article 10 of Decree 123/2020/ND-CP regarding the contents of invoices:

Contents of Invoices

...

13. Written, Numerical Characters, and Currency Displayed on Invoices

a) The language displayed on invoices is in Vietnamese. In cases where additional foreign language characters are needed, the foreign language must be placed to the right within parentheses ( ) or placed immediately below the Vietnamese line with a smaller font size than the Vietnamese characters. In cases where the characters on invoices are in Vietnamese without accent marks, these characters must ensure no misunderstanding of the invoice content.

b) Numbers displayed on invoices use Arabic numerals: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9. The seller is allowed to choose: after the thousand, million, billion, trillion, quadrillion, quintillion, and sextillion figures, a dot (.) must be placed; if there are digits after the unit figure, a comma (,) must be placed after the unit figure or use the natural number separator as a comma (,) after the thousand, million, billion, trillion, quadrillion, quintillion, sextillion figures and use a dot (.) after the unit figure on accounting documents.

c) The currency recorded on the invoice is Vietnamese Dong, with the national symbol being “đ”.

- In cases of economic, financial transactions arising in foreign currencies under foreign exchange regulations, the unit price, amount, total value-added tax amount for each tax rate, total value-added tax, total payment amount is recorded in foreign currency. The currency must name the currency unit. The seller should also display on the invoice the exchange rate with the Vietnamese Dong as per the provisions of the Tax Management Law and guiding documents.

- Foreign currency symbols follow international standards (e.g., 13,800.25 USD - Thirteen thousand eight hundred US dollars and twenty-five cents, e.g., 5,000.50 EUR- Five thousand euros and fifty cents).

- In cases of selling goods arising in foreign currency under foreign exchange regulations and taxable in foreign currencies, the total payment amount displayed on the invoice in foreign currency does not need to be converted to Vietnamese Dong.

Thus, it is permitted to record digits after the unit figure on both paper and e-invoices, including e-invoices.

Therefore, displaying decimal numbers on e-invoices remains in compliance with legal regulations.