May the tax authority-ordered printed invoices be destroyed by shredding method in Vietnam?

May the tax authority-ordered printed invoices be destroyed by shredding method in Vietnam?

Based on Clause 11, Article 3 of Decree 123/2020/ND-CP, the regulation is as follows:

Explanation of terms

In this Decree, the terms below are understood as follows:

...

11. Destruction of invoices and documents:

a) Destruction of electronic invoices and electronic documents is a measure that makes the electronic invoice and electronic document no longer exist on the information system, and inaccessible or referenceable to the information contained in the electronic invoice or electronic document.

b) Destruction of tax authority-ordered printed invoices, destruction of self-printed invoices, and documents is the use of methods such as burning, cutting, shredding or other forms of destruction to ensure that the invoice and document cannot have their information and data reused.

12. The organization providing electronic invoice services is the organization providing solutions for the creation, connection, transmission, reception, retention, and processing of electronic invoice data with and without the tax authorities' code. This includes: An organization providing electronic invoice solutions with and without the tax authorities' code to both seller and buyer, and an organization connecting transmission, reception, and retention of electronic invoice data with tax authorities.

13. The electronic invoice and document database is a collection of data information on electronic invoices from organizations, enterprises, individuals selling goods, providing services, and information on electronic documents used by organizations and individuals.

According to the regulations, the destruction of tax authority-ordered printed invoices is understood as using methods such as burning, cutting, shredding, or other forms of destruction to ensure the information and data on those invoices and documents cannot be reused.

Thus, it can be seen that it is entirely possible to destroy tax authority-ordered printed invoices by shredding them.

May the tax authority-ordered printed invoices be destroyed by shredding method in Vietnam? (Image from the Internet)

What are regulations on the retention of the tax authority-ordered printed invoices in Vietnam?

Based on Clause 3, Article 6 of Decree 123/2020/ND-CP, the regulation is as follows:

Storage and retention of invoices and documents

1. Invoices and documents are stored, retained to ensure:

a) Safety, security, integrity, completeness, and not being altered or distorted during the retention period;

b) retained correctly and adequately for the period stipulated by accounting law.

2. Electronic invoices and documents are stored, retained using electronic means. Authorities, organizations, individuals are entitled to choose and apply forms of storage, retention of electronic invoices, documents suitable to operational specifics and ability to apply technology. Electronic invoices and documents must be ready to be printed on paper or retrieved when requested.

3. tax authority-ordered printed invoices, printed, self-printed documents must be stored, retained according to the following requirements:

a) Unissued invoices, documents are retained, stored in warehouses according to the policies for storing safeguarding valuable documents.

b) Issued invoices, documents in accounting units are retained according to the regulations on retention and safeguarding of accounting documents.

c) Issued invoices, documents in organizations, households, individuals not being accounting units are retained and safeguarded as a private asset of those organizations, households, individuals.

According to the above regulation, the storage and retention of tax authority-ordered printed invoices must ensure the following requirements:

[1] Unissued tax authority-ordered printed invoices are retained, stored in warehouses according to the policies for storing safeguarding valuable documents.

[2] Issued tax authority-ordered printed invoices within accounting units are retained according to the regulations on retention and safeguarding of accounting documents.

[3] Issued tax authority-ordered printed invoices within organizations, households, individuals that are not accounting units are retained and safeguarded as a private asset of those organizations, households, individuals.

What is the latest application form to purchase tax authority-ordered printed invoices in Vietnam?

The application form to purchase tax authority-ordered printed invoices is form number 02/DN-HDG issued together with Decree 123/2020/ND-CP, as regulated below:

Download the latest application form for purchasing tax authority-ordered printed invoices.