Is the invoice printed by the tax authority in Vietnam?

Is the invoice printed by the tax authority in Vietnam?

Based on Article 3 of Decree 123/2020/ND-CP, the definition of an invoice is as follows:

Interpretation of terms

In this Decree, the following terms are understood as follows:

1. An invoice is an accounting document created by organizations or individuals selling goods or providing services, recording information on the sale of goods or provision of services. The invoice can be presented in the form of an e-invoice or an invoice printed by the tax authority.

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Therefore, it can be seen that the invoice is one of the types of documents printed by the tax authority.

Is the invoice printed by the tax authority in Vietnam? (Image from the Internet)

What are the 5 contents in an authenticated e-invoice generated from a POS cash registers that are digitally connected to tax authorities in Vietnam?

Based on Article 8 of Circular 78/2021/TT-BTC regulating e-invoices as follows:

Authenticated e-invoice generated from a POS cash registers that are digitally connected to tax authorities

1. An authenticated e-invoice generated from a POS cash registers that are digitally connected to tax authorities ensures the principles stipulated in Article 11 of Decree No. 123/2020/ND-CP.

2. Enterprises, households, and individual businesses paying tax on a declaration basis that provide goods and services directly to consumers according to business models (shopping centers; supermarkets; retail of consumer goods; dining; restaurants; hotels; retail of pharmaceutical products; entertainment services and other services) can choose to use e-invoices generated from a POS cash registers that are digitally connected to tax authorities or e-invoices with or without a code.

3. An authenticated e-invoice generated from a POS cash registers that are digitally connected to tax authorities includes the following contents:

a) Name, address, tax code of the seller;

b) Buyer information if the buyer requests it (personal identification number or tax code);

c) Name of goods or services, unit price, quantity, payment amount. In case an organization or enterprise paying tax by deduction method, must clearly state the selling price excluding VAT, VAT rate, VAT amount, total payment amount including VAT;

d) Time of invoice issuance;

dd) Code of the tax authority.

4. Solution for issuing tax authority codes on e-invoices generated from POS cash registerss that are digitally connected to tax authorities: Tax authority code is automatically issued, using a character range for each business entity mentioned in clause 2 of this Article when registering to use e-invoices with a tax authority code generated from a POS cash registers that are digitally connected to tax authorities and ensuring no duplication.

5. Responsibilities of the General Department of Taxation

a) Develop and announce the data component of e-invoices with a tax authority code generated from a POS cash registers that are digitally connected to tax authorities, the method of transmission, and reception with the tax authority as prescribed in Article 12 of Decree No. 123/2020/ND-CP and guide taxpayers to connect, transfer e-invoice data to the tax authority;

b) Direct Provincial and City Tax Departments to coordinate with relevant units to develop a project to connect information from POS cash registerss to manage retail revenues of households and individual businesses, report to the General Department of Taxation for approval by the Ministry of Finance after agreeing with the People's Committees of the provinces and cities to implement;

c) Develop a roadmap for implementing e-invoices with a tax authority code generated from POS cash registerss that are digitally connected to tax authorities as prescribed in this Article;

d) Guide the implementation of the use of tax authority codes for e-invoices with tax authority codes generated from POS cash registerss that are digitally connected to tax authorities for participation in rewards.

6. Seller responsibilities when using e-invoices with a tax authority code generated from POS cash registerss that are digitally connected to tax authorities:

a) Register to use e-invoices with a tax authority code generated from POS cash registerss that are digitally connected to tax authorities as prescribed in Article 15 of Decree No. 123/2020/ND-CP;

b) Issue e-invoices with a tax authority code generated from the POS cash registers according to the regulations in Article 11 of Decree No. 123/2020/ND-CP and this Article;

c) Be responsible for using the character range of the tax authority code when issuing e-invoices with a tax authority code generated from POS cash registerss that are digitally connected to tax authorities to ensure continuity and uniqueness;

d) Transfer the e-invoice data with tax authority codes generated from POS cash registerss to the tax authority on the same day through providers of e-data transmission and storage services.

Thus, it can be seen that the 5 contents in an authenticated e-invoice generated from a POS cash registers that are digitally connected to tax authorities include:

[1] Name, address, tax code of the seller;

[2] Buyer information if requested by the buyer (personal identification number or tax code);

[3] Name of goods or services, unit price, quantity, payment amount. In case an organization or enterprise paying tax by deduction method, must clearly state the selling price excluding VAT, VAT rate, VAT amount, total payment amount including VAT;

[4] Time of invoice issuance;

[5] Code of the tax authority.

Is the e-invoice format a technical standard in Vietnam?

According to Article 12 of Decree 123/2020/ND-CP, it is regulated as follows:

e-invoice format

1. The e-invoice format is a technical standard that specifies the data type, data length of information fields to serve the transmission, storage, and display of e-invoices. e-invoice format uses XML (XML is the abbreviation of the English term "eXtensible Markup Language" created for the purpose of sharing e-data between IT systems).

2. The e-invoice format includes two components: a component containing the business data of the e-invoice and a component containing the digital signature data. For e-invoices with a tax authority code, there is an additional component containing data related to the tax authority code.

3. The General Department of Taxation develops and announces the component containing the business data of the e-invoice, the component containing the digital signature data and provides tools to display the contents of the e-invoice as prescribed in this Decree.

4. Organizations and businesses selling goods, providing services when transferring e-invoice data to the tax authority in the form of direct transmission must meet the following requirements:

a) Connect with the General Department of Taxation through a private leased channel or MPLS VPN Layer 3 channel, including 1 main transmission channel and 1 backup transmission channel. Each transmission channel has a minimum bandwidth of 5 Mbps.

b) Use Web Service or Message Queue (MQ) with encryption as a method to connect.

c) Use SOAP protocol to encapsulate and transmit data.

5. e-invoices must be displayed fully, accurately with all contents to ensure no misleading interpretation so that the buyer can read them using e-means.

Thus, according to the above regulations, the e-invoice is a technical standard specifying the data type, data length of information fields to serve the transmission, storage, and display of e-invoices.