Is the invoice for services issued upon payment of the invoiced amount is made or not in Vietnam?

When is the invoice for services issued in Vietnam?

Pursuant to Article 9 of Decree 123/2020/ND-CP regarding the specific time for issuing an invoice as follows:

Time of issuing an invoice

1. The time of issuing an invoice for the sale of goods (including the sale of state assets, confiscated assets, goods handed over to the state fund, and sold national reserves) is the time of transferring ownership or the right to use the goods to the buyer, regardless of whether payment has been received or not.

2. The time of issuing an invoice for providing services is the time of completing the service provision regardless of whether payment has been received or not. In case the service provider collects payments in advance or during the service provision, the time of issuing an invoice is the time of payment (excluding cases of collecting deposits or advances to ensure the performance of service contracts such as: accounting, auditing, financial consultancy, tax; valuation; survey, technical design; supervisory consultancy; project planning for construction investment).*

3. In case of multiple deliveries or handovers of parts or stages of services, each delivery or handover must have an invoice issued for the corresponding volume and value of the goods or services delivered.

....

Accordingly, the time of issuing an invoice for providing services is the time of completing the service provision, regardless of whether payment has been received or not.

Note: In cases where the service provider collects payments in advance or during the service provision, the time of issuing an invoice is the time of payment (excluding cases of collecting deposits or advances to ensure the performance of service contracts for:

- Accounting, auditing, financial consultancy, tax; valuation;

- Survey, technical design; supervisory consultancy; project planning for construction investment).

Is the invoice for services issued upon payment of the invoiced amount is made or not in Vietnam? (Image from the Internet)

What is the digital signature requirement for the seller and buyer on e-invoices in Vietnam?

The digital signature of the seller who is an enterprise on e-invoices is regulated under Clause 7, Article 10 of Decree 123/2020/ND-CP as follows:

- For invoices printed by the tax authority, the invoice must contain the seller’s signature, the seller's seal (if any), and the buyer's signature (if any).

- For e-invoices:

In the case where the seller is an enterprise or organization, the seller's digital signature on the invoice should be the signature of the enterprise or organization; if the seller is an individual, use their personal digital signature or an authorized person's digital signature.

Cases where e-invoices do not necessarily require the digital signature of the seller and buyer are realized according to the provisions in Clause 14 of this Article.

What is the timing for digital signatures on e-invoices in Vietnam?

According to Clause 9, Article 10 of Decree 123/2020/ND-CP, the regulation is as follows:

Content of the invoice

...

9. The timing of digital signatures on e-invoices is when the seller and buyer use digital signatures to sign the e-invoice displayed in the format of day, month, and year of the Gregorian calendar. If the established e-invoice shows a digital signature timing different from the invoice issuance timing, the tax declaration time is the invoice issuance timing.

10. Tax authority codes for e-invoices with tax authority codes according to the provisions in Clause 2, Article 3 of this Decree.

11. Fees and charges belonging to the state budget, commercial discounts, promotions (if any) guided at Point e, Clause 6 of this Article, and other related contents (if any).

12. Name and tax code of the organization printing invoices for the invoices printed by the tax authority.

13. Writing, numbers, and currency stated on the invoice

a) Writing displayed on the invoice is in Vietnamese. If foreign languages need to be added, the foreign writing is placed on the right in parentheses () or placed immediately under the Vietnamese line and in a smaller font size than the Vietnamese writing. If the writing on the invoice is in Vietnamese without accents, such writing must ensure there is no misunderstanding of the invoice content.

b) Numbers displayed on the invoice are Arabic numerals: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9. The seller can choose: after the thousand, million, billion, thousand billion, million billion, trillion digits a period (.) must be placed, if there are digits following the unit digit a comma (,) must be placed after the unit digit or the natural number separator is a comma (,) after the thousand, million, billion, thousand billion, million billion, trillion digits and a period (.) after the unit digit on accounting documents.

...

Thus, the timing of digital signatures on e-invoices is when the seller and buyer use digital signatures to sign the e-invoice displayed in the format of day, month, and year of the Gregorian calendar.

If the established e-invoice shows a digital signature timing different from the invoice issuance timing, the tax declaration time is the invoice issuance timing.