Is the authorization to issue receipts made in writing in Vietnam? What information does the written authorization to issue receipts contain?

Is the authorization to issue receipts made in writing in Vietnam?

Based on the regulations in Clause 3, Article 37 of Decree 123/2020/ND-CP, regarding the authorization to issue receipts, as follows:

Regulations on issuance and authorization to issue receipts

1. Issuing receipts

The content on the receipt must accurately reflect the economic transaction; receipts must be issued in sequential order from smallest to largest numbers.

The content written on the receipt must be consistent across all linked counterparts of the same receipt number. If an error occurs, the cashier is not allowed to remove it from the booklet or must accompany the defective receipt if already removed. The organization collecting fees must stamp the fee-collecting organization's seal in the upper left corner of the second counterpart of the receipt (the copy given to the person paying other state budget-related fees).

2. A receipt issued according to the guidelines of Clause 1 of this Article is a legal document for payment, accounting, and financial settlement.

If it does not meet the guidelines in Clause 1 of this Article, it is not valid for payment and cannot be accounted, nor settled financially.

3. Authorization to issue receipts

a) The fee-collecting organization may authorize a third party to issue receipts. The authorization between the principal and the authorized party must be in writing, and notification to the tax authority managing both parties must be submitted, using Form No. 02/UN-BLG Appendix IA issued under this Decree, at least 3 days before the authorized party issues the receipts;

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Thus, the authorization to issue receipts must be in writing and comply with the notification regulations to the tax authority within the prescribed time limit.

Is the authorization to issue receipts made in writing in Vietnam? (Image from the Internet)

Vietnam: What information does the written authorization to issue receipts contain?

Based on the regulations at point b, Clause 3, Article 37 of Decree 123/2020/ND-CP, the written authorization to issue receipts must contain complete information about:

- Authorized receipts (form, type, symbol, quantity of receipts (from number... to number...);

- Purpose of authorization;

- Duration of authorization;

- Method of delivery or installation of authorized receipts (if self-printed receipts);

- Method of payment for authorized receipts;

Note: The principal must prepare a notification of authorization containing complete information about the authorized receipts, purpose, and duration of authorization based on the signed written authorization, with the name, signature, and seal (if any) of the principal's representative for the authorized party and send a notification of issuance to the tax authority; it must also be posted at the place where fees are collected by the fee-collecting organization, and the authorized organization.

Is it necessary to notify the tax authority when the duration of the authorization to issue receipts ends in Vietnam?

Based on Clause 3, Article 37 of Decree 123/2020/ND-CP regarding the issuance and authorization of receipts as follows:

Regulations on issuance and authorization to issue receipts

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3. Authorization to issue receipts

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d) The authorized receipts must still include the name of the fee-collecting organization (the principal) and the principal's seal in the upper left corner of each receipt (if the receipts are printed from the equipment of the authorized party, the principal's seal is not required);

dd) In cases where the fee-collecting organization has many subordinate units directly collecting fees or multiple authorized units using the same printed receipt form with the same symbol distributed among units throughout the system, the fee-collecting organization must keep a record tracking the distribution of receipt quantities to each subordinate unit, each authorized unit. Subordinate units and authorized bases must use receipts sequentially from the smallest to largest numbers within the allocated receipt numbers;

e) The principal and authorized party must compile periodic reports on the use of authorized receipts. The principal must report the usage of receipts to the directly managing tax authority according to the guidelines in this Decree (including receipt numbers used by the authorized party). The authorized party is not required to notify the tax authority about receipt issuance or submit usage reports;

g) When the duration of the authorization expires or is terminated prematurely, both parties must formalize the cessation in writing and notify the tax authority, also posting at the fee collection location.

Thus, when the duration of the authorization expires, both parties must formalize this in writing and notify the tax authority, also posting at the fee collection location.