How to write currencies on invoices in Vietnam? What are notes when writing currencies on invoices in Vietnam?

What is an invoice? How many invoice forms are there in Vietnam?

According to Clause 1, Article 3 of Decree 123/2020/ND-CP, an invoice is an accounting document generated by organizations, individuals selling goods, or providing services to record information about the sale of goods or provision of services. An invoice can be presented in the following forms:

Form 01: Electronic Invoice

An electronic invoice is an invoice with or without a tax authority's code presented in electronic data format, generated by organizations or individuals selling goods or providing services to record information on the sale of goods or provision of services as per the regulations of the law on accounting, tax law, including instances where the invoice is generated from cash registers connected to transmit electronic data to tax authorities, wherein:

- An electronic invoice with a tax authority’s code is an electronic invoice to which the tax authority assigns a code before the organization or individual selling goods or providing services sends it to the buyer.

The code of the tax authority on the electronic invoice includes a transaction number, a unique series of numbers generated by the tax authority's system, and a character string encrypted by the tax authority based on the seller's information recorded on the invoice.

- An electronic invoice without a tax authority’s code is an electronic invoice generated by the organization selling goods or providing services sent to the buyer without a tax authority’s code.

Form 02: Invoice pre-ordered by the tax authority

An invoice pre-ordered by the tax authority is an invoice presented in paper form, ordered by the tax authority to sell to organizations and individuals who qualify and are eligible to purchase invoices from the tax authority as stipulated in Article 23 of Decree 123/2020/ND-CP for use in selling goods and providing services.

How to write currencies on invoices in Vietnam? What are notes when writing currencies on invoices in Vietnam? (Image from the Internet)

How to write currencies on invoices in Vietnam?

Based on Clause 13, Article 10 of Decree 123/2020/ND-CP, regulations on writing amounts in words on invoices are as follows:

- The language displayed on the invoice is Vietnamese.

In cases where it is necessary to add foreign language terms, the foreign language text should be placed to the right within parentheses ( ) or immediately below the Vietnamese line and at a smaller font size than the Vietnamese text.

In cases where the text on the invoice is Vietnamese without diacritics, the text must ensure that there is no misunderstanding of the content of the invoice.

- The numbers displayed on the invoice are Arabic numerals: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9. The seller can choose one of the following two methods:

Method 01: After the digits for thousands, millions, billions, trillion, quadrillion, place a period (.), if there are digits after the unit digit, place a comma (,) after the unit digit, or;

Method 02: Use a comma (,) as a natural number separator after the digits for thousand, million, billion, trillion, quadrillion, and use a period (.) after the unit digit on the accounting document.

Additionally, it is important to note that the currency recorded on the invoice is Vietnamese Dong, with the national symbol “đ”.

+ In cases where economic or financial transactions arise in foreign currency as stipulated by the foreign exchange law, the unit price, total amount, total VAT per rate, total VAT, total amount payable are recorded in foreign currency, with the currency unit named in the foreign currency.

The seller also indicates on the invoice the exchange rate of foreign currency to Vietnamese Dong as per the exchange rate regulations of the Law on Tax Management and guiding documents.

+ The foreign currency code is according to international standards (e.g.: 13,800.25 USD - Thirteen thousand eight hundred US dollars and twenty-five cents, e.g.: 5,000.50 EUR - Five thousand euros and fifty cents).

+ In the case of selling goods arising in foreign currency as per foreign exchange law and taxed in foreign currency, the total payable amount displayed on the invoice in foreign currency does not need conversion to Vietnamese Dong.

What are notes when writing currencies on invoices in Vietnam?

There are certain notes to bear in mind when writing amounts in words on invoices in different situations:

- Case 1: The final digit is 1

Write as “one” if the tens digit is less than or equal to 1.

Write as “mốt” if the tens digit is greater than or equal to 2.

- Case 2: The final digit is 4

Write as “four” if the tens digit is less than or equal to 1.

Write as “tư” if the tens digit is greater than or equal to 2.

- Case 3: The final digit is 5

Write as “five” if the tens digit is 0 (=0) or in conjunction with the unit name “mươi” afterward.

Write as “lăm” if the tens digit is greater than 0 or less than or equal to 9.

It should be noted to write numbers left to right by class and correctly according to each column, in descending order. Carefully and accurately write amounts in words on invoices to avoid spelling errors.