How to download the advance payment slip form according to Circular 200? How to fill out the advance payment slip form in Vietnam?

What is an advance payment slip in Vietnam?

According to Form No. 04-TT Annex 3 issued under Circular 200/2014/TT-BTC, an Advance Payment Settlement Slip is a list detailing the amounts received in advance and the expenditures incurred, serving as a basis for settling the advance amounts and recording in accounting books.

Additionally, based on Article 22 of Circular 200/2014/TT-BTC concerning Account 141 - Advances as follows:

Account 141 - Advances

1. Accounting Principles

a) This account is used to reflect the advances of the enterprise to employees and the settlement status of these advances.

b) An advance is money or materials issued by the enterprise to the advance recipient to perform production, business, or other approved tasks. Advance recipients must be employees working at the enterprise. Regular advance recipients (belonging to materials supply, management, or administration departments) must be appointed in writing by the Director.

c) The advance recipient (whether individually or collectively) is responsible to the enterprise for the received advance and may only use the advance for the approved purposes and tasks. If the advance amount is not used or fully used, it must be refunded to the fund. The advance recipient is not allowed to pass the advance amount to others for use.

Upon completion or conclusion of the assigned tasks, the advance recipient must prepare an advance settlement form (accompanied by original documents) to fully settle each advance, detailing the amount received, used, and any differences (if applicable). Any unused advance amount not returned to the fund shall be deducted from the advance recipient’s salary. If the actual expenditure exceeds the advance, the enterprise will supplement the deficit.

d) The previous period's advance must be fully settled before receiving a new advance. The accountant must keep detailed accounting records for each advance recipient and fully document the receipt and settlement of advances per transaction.

2. Structure and Content Reflecting Account 141 - Advances

Debit Side:

Amounts of money or materials advanced to employees of the enterprise.

Credit Side:

- Settled advances;

- Unused advance amounts returned to the fund or deducted from salaries;

- Unused materials returned to storage.

Debit Balance:

Outstanding advances not yet settled.

3. Accounting Methods for Key Economic Transactions

a) When advancing money or materials to employees, record:

Debit Account 141 - Advances

Credit Accounts 111, 112, 152,...

b) When the task is completed, the advance recipient prepares an Advance Settlement Sheet accompanying duly signed original documents to finalize the advance, recording:

Debit Accounts 152, 153, 156, 241, 331, 621, 623, 627, 642, ...

Credit Account 141 - Advances.

c) For unused or partially used advances that must return to the fund, storage, or be deducted from the recipient's salary, record:

Debit Account 111 - Cash

Debit Account 152 - Raw materials, materials

Debit Account 334 - Payables to employees

Credit Account 141 - Advances.

d) If actual expenditures exceed the advance, accountants prepare a payment slip to settle the extra amount for the recipient, recording:

Debit Accounts 152, 153, 156, 241, 621, 622, 627,...

Credit Account 111 - Cash.

How to download the advance payment slip form according to Circular 200? How to fill out the advance payment slip form in Vietnam? (Image from the Internet)

Where to download the advance payment slip form in Vietnam as per Circular 200?

The advance payment slip form is Form No. 04-TT Annex 3 issued under Circular 200/2014/TT-BTC.

DOWNLOAD >>> Form No. 04-TT advance payment slip

How to fill out the advance payment slip form in Vietnam according to Circular 200?

The completion of Form No. 04-TT advance payment slip according to Circular 200 is as follows:

[1] Enter the name of the enterprise and the department using the advance payment slip.

[2] After preparing the advance payment slip, the payment accountant forwards it to the chief accountant for review and the company's director for approval. The advance payment slip, along with original documents, serves as a basis for recording in the accounting books.

[3] Based on the advance balance as of the settlement preparation date in the accounting books, the accountant enters the unused advance amounts from previous periods in this section.

[4] Based on the advance payment slips, the accountant enters the advance amount for this period in this section.

Note: Each payment slip should be recorded on one line.

[5] Based on the expenditure documents of the advance recipient, the accountant records the amounts spent in this section.

Note: Each expenditure document should be recorded on one line.

[6] Enter the difference between Section I and Section II:

- Record in column (1) corresponding to line 1 of Section III if the advance was not fully spent.

- Record in column (1) corresponding to line 2 of Section III if the expenditure exceeded the advance.

Note:

- Any remaining advance must be returned to the fund or deducted from the salary.

- Expenditures exceeding the advance must undergo procedures to issue refunds to the advance recipient.

- Original documents and the advance payment slip must be attached to related receipts or payment slips.

Simultaneously, according to Form No. 04-TT Annex 3 issued under Circular 200/2014/TT-BTC, the method and responsibility for recording Form No. 04-TT advance payment slip are as follows:

- In the upper left corner of the Advance Request, clearly state the unit's name and the department's name. At the top, record the date, month, year, and number of the advance payment slip; Full name, and unit of the settlement issuer.

- Based on criteria in column A, accountants record in column 1 as follows:

Section I - Advance Amount: Includes previous period advances not fully used and current period advances, comprising:

Section 1: Unused advances from previous periods: Based on the advance balance as of the settlement preparation date in the accounting books.

Section 2: Current period advances: Based on advance payment slips, each payment slip recorded on one line.

Section II - Spent Amount: Based on expenditure documents of the advance recipient for recording in this section. Each expenditure document is recorded on one line.

Section III - Differences: Is the difference between Section I and Section II.

- If the advance was not fully spent, record in line 1 of Section III.

- If the expenditure exceeded the advance, record in line 2 of Section III.

After completing the advance payment slip, the payment accountant forwards it to the chief accountant for review and the company's director for approval. The advance payment slip, along with original documents, serves as a basis for recording in the accounting books.

Any remaining advance must be returned to the fund or deducted from the salary. Expenditures exceeding the advance must undergo procedures to issue refunds to the recipient. Original documents and the advance payment slip must be attached to related receipts or payment slips.