How does a business household issue a invoice on Black Friday in Vietnam?

How does a business household issue a invoice on Black Friday in Vietnam?

Based on Clause 2, Article 6 of Circular 78/2021/TT-BTC, the cases in which a business household uses e-invoices are prescribed as follows:

[1] Business households paying tax under the declaration method must use e-invoices for issuing invoice on Black Fridays;

[2] Business households paying tax through a presumptive method, when requesting the use of invoices, the tax authority provides e-invoices on a case-by-case basis;

[3] Business households filing tax declarations on a case-by-case basis, when requesting the use of invoices (issuing invoice on Black Fridays), the tax authority issues e-invoices on a case-by-case basis.

Thus, it can be seen that depending on the tax method used by the business household, invoice on Black Fridays will be issued according to the regulations.

How does a business household issue a invoice on Black Friday in Vietnam? (Image from the Internet)

What are the regulations regarding symbols on e-invoices?

According to Article 4 of Circular 78/2021/TT-BTC, the following regulations apply:

* e-Invoice

- Symbols for the e-invoice form consist of a single-digit natural number reflecting the type of e-invoice as follows:

+ Number 1: Reflects the value-added e-invoice type;

+ Number 2: Reflects the sales e-invoice type;

+ Number 3: Reflects the e-invoice for the sale of public assets;

+ Number 4: Reflects the e-invoice for sales from national reserves;

+ Number 5: Reflects other types of e-invoices such as e-stamps, e-tickets, e-cards, e-receipts, or other e-documents with e-invoice content as specified in Decree No. 123/2020/ND-CP;

+ Number 6: Reflects e-documents used and managed like invoices, including the e-internal transport order and the e-consignment note.

- The e-invoice symbol is a group of 6 characters including both letters and numbers reflecting the type of e-invoice, whether it has a code by the tax authority, the year the invoice was created, and the type of e-invoice being used. These six (06) characters are regulated as follows:

+ The first character is a single (01) letter specified as C or K: C represents an e-invoice with a tax authority code, K represents an e-invoice without a code;

+ The next two characters are two (02) Arabic numerals indicating the year the e-invoice was created, defined by the last two digits of the calendar year. For example: An e-invoice created in 2022 will show as number 22; an invoice created in 2023 will show as number 23;

+ The next character is one (01) letter defined as T, D, L, M, N, B, G, H, representing the type of e-invoice used, specifically:

++ Letter T: Applies to e-invoices registered by enterprises, organizations, households, and individual businesses with tax authorities;
++ Letter D: Applies to invoices for selling public assets and invoices for sales from national reserves or special e-invoices that do not necessarily require some specific details registered by enterprises, organizations;
++ Letter L: Applies to e-invoices issued by the tax authority on a case-by-case basis;
++ Letter M: Applies to e-invoices generated from cash registers;++ Letter N: Applies to e-internal transport orders;
++ Letter B: Applies to e-consignment notes for agency sales;
++ Letter G: Applies to e-stamps, e-tickets, and e-cards that are value-added invoices;
++ Letter H: Applies to e-stamps, e-tickets, and e-cards that are sales invoices.

+ Two ending characters defined by the sellers themselves based on their management needs. If the seller uses multiple forms of e-invoices within the same type, the two ending characters should be used to differentiate between different forms within the same type. If there is no management need, default to YY.

+ On the displayed invoice, the e-invoice symbol and the e-invoice form symbol are shown at the top right of the invoice (or in a conspicuous position);

+ Examples illustrating character sets for e-invoice form symbols and e-invoice symbols:

++ “1C22TAA” – is a value-added invoice with a tax authority code created in 2022 and is an e-invoice registered by enterprises, organizations with tax authorities;
++ “2C22TBB” – is a sales invoice with a tax authority code created in 2022 and is an e-invoice registered by enterprises, organizations, individual business households with tax authorities;
++ “1C23LBB” – is a value-added invoice with a tax authority code created in 2023 and an e-invoice issued by the tax authority on a case-by-case basis;
++ “1K23TYY” – is a type of value-added e-invoice without a code created in 2023 registered by enterprises, organizations with tax authorities;
++ “1K22DAA” – is a type of value-added e-invoice without a code created in 2022 and a special e-invoice not necessarily requiring certain mandatory elements registered by enterprises, organizations;
++ “6K22NAB” – is an e-internal transport order without a code created in 2022 registered by enterprises with the tax authority;
++ “6K22BAB” – is an e-consignment note without a code created in 2022 registered by enterprises with the tax authority.

- Name, address, and tax code of the assignee for e-commissioned invoices.

What are regulations on handling of erroneous e-invoices in Vietnam?

Based on Article 7 of Circular 78/2021/TT-BTC, the following procedures are outlined:

- For e-invoices:

[+ If an issued e-invoice contains errors and requires reassignment of the tax authority code or errors need to be addressed through correction or substitution as prescribed in Article 19 of Decree 123/2020/ND-CP, the seller can choose to use Form 04/SS-HDDT Download in Appendix IA issued together with Decree 123/2020/ND-CP to notify the adjustment for each erroneous invoice or notify adjustment for multiple erroneous e-invoices and send notification according to Form 04/SS-HDDT Download to the tax authority at any time, but no later than the last day of the tax declaration period in which the e-invoice adjustment arises;

+ If the seller issues an invoice when collecting payment upfront or during service provision as prescribed in Clause 2, Article 9 of Decree 123/2020/ND-CP and subsequently needs to cancel or terminate the service, the seller shall cancel the issued e-invoice and notify the tax authority about the cancellation using Form 04/SS-HDDT Download in Appendix IA issued together with Decree 123/2020/ND-CP;

+ If an issued e-invoice contains errors and the seller has addressed it through correction or substitution as prescribed in point b, Clause 2, Article 19 of Decree 123/2020/ND-CP, yet further errors are discovered, subsequent corrections will follow the initial error-handling format;

+ As per the notification deadline on Form 01/TB-RSDT Download Appendix IB attached to Decree 123/2020/ND-CP, the seller shall notify the tax authority using Form 04/SS-HDDT Download in Appendix IA issued along with Decree 123/2020/ND-CP about the verification of errors in the issued e-invoice, specifying the verification basis as the notification Form 01/TB-RSDT Download from the tax authority (including notification number and date);

+ In cases where e-invoices are issued without invoice template symbols, invoice symbols, or invoice numbers containing errors, the seller only performs adjustments without cancellation or substitution;

+ Specifically for errors related to the invoice value: increase adjustment (positive sign), decrease adjustment (negative sign) in accordance with the actual adjustments.

- For the e-invoice data summary table:

+ After the deadline for submitting the e-invoice data summary table to the tax authority, if missing data from the previous submission is found, the seller should submit an additional e-invoice data summary;

+ If the previously submitted e-invoice data summary contains errors, the seller should send adjustment information for the reported details on the summary table;

+ Adjustments in the e-invoice data summary table as specified in point a.1, clause 3, Article 22 of Decree 123/2020/ND-CP must include full information: invoice template symbols, invoice symbols, invoice numbers in column 14 “related invoice information” at Form 01/TH-HDDT issued with Decree 123/2020/ND-CP (except where the e-invoice is not required to have full information as stated in clause 14, Article 10 of Decree 123/2020/ND-CP).

- The submission of supplementary tax declaration dossiers related to adjusted, replaced e-invoices (including canceled invoices) follows the tax management legal regulations.