Who is responsible for updating data in the electronic civil status database in Vietnam?

Who is responsible for updating data in the electronic civil status database in Vietnam? (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. What is electronic civil status database?

According to Clause 1, Article 2 of Decree 87/2020/ND-CP, electronic civil status database is database formed on the basis of computerized civil registration in order to store civil information of registered individuals as per the law by digital devices, in cyber environment via common electronic civil registration and management software.

2. Who is responsible for updating data in the electronic civil status database in Vietnam?

Specifically, in Clause 2, Article 7 of Decree 87/2020/ND-CP, the responsibilities for updating data in the electronic civil status database are as follows:

(i) Civil registration agencies shall use common electronic civil registration and management software to update data as specified under Section 3.

(ii) Civil registration and management agencies upon receiving civil documents or information on changes to civil status information specified under Section 3 via electronic system shall update in the civil status database in case the changed civil status information has not been updated via common civil registration and management software and record changed civil status information in respective civil registers immediately within the working day.

In case of receiving civil documents or information after 3 p.m., proceed in the next working day.

3. What information is updated in electronic civil status database in Vietnam?

Information updated in electronic civil status database consisting of:

Civil status information of an individual and civil status information of his/her parents and spouses in case of changes to marital affairs, changes, reform or revision of civil status information, re-verification of ethnic group; acknowledging parent(s), child/children; acting as guardians; adopting child/children;

Declaration of death; recording revision of civil status according to judgments and decisions of competent authorities in civil registers; recording processed civil status affairs of a Vietnamese national by an oversea competent agency in civil registers.

(Clause 1, Article 7 of Decree 87/2020/ND-CP)

4. Sources of information in the electronic civil status database in Vietnam

According to Clause 2, Article 3 of Decree 87/2020/ND-CP, information in electronic civil status database shall be formed from following sources:

- Civil status information of individuals registered via common electronic civil status registration and management system;

- Civil status information digitalized and standardized from civil registers;

- Information connected and shared from national population databases;

- Civil status information shared, converted and standardized from previously established electronic civil status software and databases.

5. Principles for developing, updating, managing, extracting and using electronic civil status database in Vietnam

Principles for developing, updating, managing, extracting and using electronic civil status database specified in Article 4 of Decree 87/2020/ND-CP are as follows:

- Electronic civil status database shall be developed and managed in a concentrated manner from central to local governments.

- Electronic civil status database shall be updated promptly, adequately and accurately and maintained in terms of operation continuously, stably and throughout to satisfy extraction and use demands of agencies, organizations and individuals as per the law.

- Electronic civil status database shall be stored and secured to satisfy information safety.

- Development, update, management, extraction and use of electronic civil status database and online civil registration must comply with Law on Civil Status and applicable elaborating documents;

Regulations and law on structure of Vietnam e-Government; regulations on management, connection and sharing digital data of regulatory authorities; regulations on protecting private life, personal secrets, family secrets and other relevant law provisions.

>> CLICK HERE TO READ THIS ARTICLE IN VIETNAMESE