What is registration? Necessary documents when producing vehicle dossiers and inspection documents in Vietnam

What is registration? Necessary documents when producing vehicle dossiers and inspection documents in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. What is inspection?

According to Clause 1, Article 3 of Circular 16/2021/TT-BGTVT, technical safety and environmental protection inspection of motor vehicle (hereinafter referred to as “inspection”) refers to the first-time and periodic inspection and assessment of technical safety and environmental protection of motor vehicles according to regulations and standards.

2. Location of inspection in Vietnam

Location of inspection in Vietnam is specified in Article 5 of Circular 16/2021/TT-BGTVT as follows:

- Preparation of vehicle dossiers and inspection documents (including cases of revision of vehicle dossiers) of motor vehicles shall be implemented at any register entities in the country.

- Motor vehicles must be inspected in inspection line. In case oversize motor vehicles cannot enter inspection line, inspect operation and brake effectiveness on test roads outside of inspection line.

For motor vehicles operating in islands where roads are not available to reach register authority; motor vehicles operating in areas secured in terms of safety, security, national defense that cannot access register authority; motor vehicles performing emergency missions (natural disaster, disease prevention and remediation), inspection shall be performed outside of inspection authority as per Clause 3 Article 8 of Circular 16/2021/TT-BGTVT.

3. Necessary documents when producing vehicle dossiers and inspection documents

* Produce vehicle dossiers

Preparation of vehicle dossiers shall be prepared when a motor vehicle is inspected for the first time to participate in traffic (cases where first-time inspection is conducted to issue Certificate of inspection and seal of inspection with 15 days of validity are not required to produce vehicle dossiers). 

When bringing motor vehicles to register authority for inspection and preparation of vehicle dossiers, vehicle users must present the following documents:

- Present: documents on vehicle registration (master register of Vehicle registration issued by competent authority or notice of receipt of master register of registration certificate of vehicles used as security of credit institution) or notice on date of issuing registration;

- Submit copies of record of factory release quality inspection for motor vehicles manufactured and assembled domestically (except liquidated motor vehicles);

- Submit master register of Certificate of technical safety and environmental protection for renovated motor vehicles in case of recently renovated motor vehicles.

* Conduct inspection

When bringing motor vehicles to register authority for inspection, vehicle users must present the following documents and information:

- Documents under Point a and Point c Clause 1 of Article 6 of Circular 16/2021/TT-BGTVT;

- Information on username, password, and address of website managing tracking units and/or camera for motor vehicles that are required to mount tracking units and/or camera;

- Declare information on transport service providers in document monitoring notice according to form under Annex I attached to Circular 16/2021/TT-BGTVT.

(Article 6 of Circular 16/2021/TT-BGTVT)

Nguyen Thi Diem My

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