What is civil status extract? Procedures for issue of civil status extract copies in Vietnam

What is civil status extract? Procedures for issue of civil status extract copies in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. What is civil status extract?

According to Clause 9, Article 4 of the Law on Civil Status 2014, civil status extract means a document issued by a competent state agency proving a civil status event of an individual already registered at a civil status registration agency.

The original civil status extract shall be issued immediately after a civil status event is registered. Copies of a civil status extract include copies of civil status extracts issued from the civil status database and certified copies of original civil status extracts.

2. Regulations on issue of original civil status extracts upon civil status registration in Vietnam

Regulations on issue of original civil status extracts upon civil status registration in Vietnam under Article 62 of the Law on Civil Status 2014 are as follows:

- When making civil status registration, the civil status registration agency shall grant 1 original civil status extract to the civil status registration requester, except the registration of birth and marriage.

- Copies of an original civil status extract may be certified.

3. Regulations on issuance of copies of civil status excerpt from electronic civil status database and verification of civil status information in Vietnam

Regulations on issuance of copies of civil status excerpt from electronic civil status database and verification of civil status information according to Article 13 of Decree 87/2020/ND-CP are as follows:

- Competent agencies specified under Clauses 1, 2, 3 and 4 Article 8 of Decree 87/2020/ND-CP shall issue copies of civil status excerpts at request of individuals regardless where civil registration is performed and residence of the applicants.

- Competent agencies specified under Clauses 2, 3 and 4 Article 8 of Decree 87/2020/ND-CP shall issue verification of civil status information in case of individuals wishing to extract information from multiple civil registration affairs or verify their varying civil status information or agencies and organizations requesting to extract varying civil status information of an individual or extract civil status information of multiple individuals.

- Applicants for verification of civil status information must provide information using interactive electronic forms and attach electronic copies or photos of documents related to the subject of verification in case of online application.

In case of submission at civil registration agencies or via postal service, submit application for verification of civil status information using premade forms, present original copies or verified true copies of documents related to the subjects of verification.

Within 3 working days from the date on which applications are received, competent civil registration and management agencies shall appraise the applications and compare information on the electronic civil status database, if applied information is correct, issue documents verifying civil status information and returning to the applicants. In case of examination and verification, the period may be extended but no longer than 10 working days.

4. Procedures for issue of civil status extract copies in Vietnam

Procedures for issue of civil status extract copies according to Article 64 of Decree 87/2020/ND-CP are as follows:

- Requesters for issue of civil status extract copies may directly or through representatives send declarations, made according to a set form, to the civil status database-managing agency.

In case a competent agency or organization requests issue of a civil status extract copy of an individual, it shall send a written request clearly stating the reason to the civil status database-managing agency.

- Immediately after receiving a request, if seeing that the prescribed conditions are fully met, the civil status database-managing agency shall issue a civil status extract copy to the requester.

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