What does the list of project completion documents in Vietnam include?

What does the list of project completion documents in Vietnam include? (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. What does the list of project completion documents in Vietnam include?

List of project completion documents according to Appendix VIb issued with Decree 06/2021/ND-CP is as follows:

* Investment preparation documents and contracts

- Investment policy decision and investment pre-feasibility study report (if any).

- Decision of approval of investment project and investment pre-feasibility study report or investment economic-technical report.

- Design objectives, written evaluation and consultation documents of agencies involved in the appraisal of construction investment projects and initial designs.

- Compensation plan for land acquisition, site clearance and construction of resettlement areas (if any).

- Written regulatory documents issued by state organizations (if any) regarding: planning agreement, agreement or approval of use or connection to engineering works outside perimeter fences; assessment of environmental impacts, traffic safety or safety for adjacent works and other relevant ones.

- Land assignment or lease decision of competent authority, or land lease contract required in case of not being assigned land.

- Construction permit, except as being exempted from the construction permit submission requirement.

- Decision on appointment of contractor, approval of results of selection of contractors, and construction contract between the investor and contractors.

- Documents evidencing contractors’ conformance to legally prescribed competency requirements.

- Other relevant documents and records available at the investment preparation stage.

* Construction survey or design documents

- Survey objectives, technical plans for construction survey, construction survey report.

- Written notice of approval for the testing of construction survey results.

- Results of construction design examination and assessment; decision on approval of construction design enclosed in the approved construction design documentation (including the list of drawings attached); technical instructions.

- Written notice of approval for the testing of construction design.

- Other relevant documents and records available at the construction survey and design stage.

* Construction quality management documents

- List of design changes made during the construction process and written documents on appraisal and approval by competent authorities.

- As-built drawing (enclosing the list of drawings).

- Construction quality inspection and control plans and approaches.

- Documents evidencing origin of goods, labels of goods, documents on announcement of standards applicable to products and goods; certification of regulatory conformance, announcement of regulatory conformance, notification of receipt of documents on announcement of regulatory conformance by specialized agencies; certification of standard conformity (if any) in accordance with the Law on Product and Commodity Quality.

- Results of observations (if any), surveys or experiments conducted during the construction period.

- Reports on the pre-commissioning tests of construction works, construction constituents or at specific construction stages (if any) during the construction period.

- Results of controlled experiments, construction quality inspections and tests on the bearing capacity of building structures (if any).

- Documents on management of quality of equipment installed in construction projects.

- Procedures for operation and use of construction works (if any); construction maintenance procedures.

- Written agreement, arrangement or endorsement issued by regulatory bodies (if any) regarding:

+ Migration of population living in reservoir areas, and survey of historical and cultural sites;

+ Fire safety;

+ Environmental safety;

+ Occupational safety, safety for operation of construction equipment and technological devices;

+ Implementation of construction permits (if construction permits are required);

+ Permission for connection to engineering and other relevant facilities;

+ Written documents of specialized construction and urban development authorities on the completion of the project's relevant technical infrastructure works according to the construction plans stated in the appraised and approved feasibility study reports;

+ Other documents prescribed by relevant laws.

- Documents on handling construction incidents (if any).

- Appendices on issues that need to be addressed and corrected (if any) after the construction work is put to use.

- Report on test of completion of the construction work.

- Written notices of the competent authorities prescribed in clause 2 of Article 24 of Decree 06/2021/ND-CP (if any).

- Relevant documents and records in the course of checking the pre-commissioning tests specified in Article 24 of Decree 06/2021/ND-CP (if any).

- Other relevant documents and records existing at the construction and construction testing design stage.

Note:

When submitting the application for the inspection of completion of the construction work as prescribed at Point a, Clause 6, Article 24 of Decree 06/2021/ND-CP, the investor only sends a checklist of documents stated in this Appendix, except for those specified in Clauses 13, 14, 15 of Appendix VIb issued with Decree 06/2021/ND-CP.

2. Preparation and archival of project completion documentation in Vietnam

Preparation and archival of project completion documentation according to Article 26 of Decree 06/2021/ND-CP are as follows:

- Investors must undertake the preparation of construction completion documentation according to the provisions of Appendix VIb of Decree 06/2021/ND-CP before putting construction works or projects into operation or in use.

- Construction completion documentation shall be made once for the entire construction investment project if the construction works (items) belonging in projects are put into operation or in use at the same time.

In case where construction works (items) of a project are put into operation or in use at different time, construction completion documentation can be made for each of these works (items).

- Investor shall undertake the preparation and archival of construction completion documentation. The entities involved in construction investment activities will keep records and documents related to the works they perform on their part.

If there is none of originals, main copies or legitimate duplicates thereof may be used instead. Particularly for residential buildings and monuments, the archival must also be subject to the law on housing and the law on cultural heritage.

- The minimum period of archival or retention of documents and records shall be 10 years for construction works of group-A projects, 07 years for construction works of group-B projects and 05 years for construction works of group-C projects from the date on which these construction items and works are put to use.

- Documents and records submitted as archives of construction projects shall comply with the provisions of law on archival.

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