Types of accounting books for civil judgment enforcement in Vietnam

Types of accounting books for civil judgment enforcement in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. What are accounting books?

According to Clauses 1, 4, Article 24 of the Law on Accounting 2015, accounting books are used for recording economic/financial transactions that occurred and are related to the accounting unit. accounting books

In which, each accounting book must specify the name of the accounting unit; name, opening date, closing date of the book; signature of the book maker, chief accountant, legal representative of the accounting unit, page numbers, and overlapping seals.

(Clause 2, Article 24 of the Law on Accounting 2015)

2. Types of accounting books for civil judgment enforcement in Vietnam

Specifically, in Clause 2, Article 11 of Circular 78/2020/TT-BTC, the types of accounting books for civil judgment enforcement in Vietnam are as follows:

- Each unit only uses one accounting book system for an annual accounting period, including general accounting books and detailed accounting books. The unit must fully open the general accounting books, detailed accounting books and fully and properly implement the contents, order, and recording methods for each accounting book model.

- General accounting book:

+ The diary is used to record economic and financial transactions arising in chronological order.

+ Ledger is used to record economic and financial transactions arising according to economic content (according to accounting accounts). The data on the Ledger generally reflects the revenue and expenditure related to judgment enforcement activities; the management of judgment enforcement assets, and funds arising in the course of judgment enforcement.

- Detailed accounting books and cards:

+ Used to record details of arising economic transactions related to accounting objects according to management requirements that the Ledger has not yet reflected in detail; to provide detailed data on the collection and expenditure of money and assets for judgment enforcement under each judgment enforcement decision until the end of the judgment enforcement case.

+ Based on management requirements and accounting requirements of each separate accounting object, the unit is allowed to add criteria (columns, rows) to the detailed accounting books and cards to serve the preparation of professional reports on civil judgment enforcement and financial statements at the request of management.

3. Accounting duties at the Civil Judgment Enforcement Bureau and Sub-Department in Vietnam

Accounting duties at the Civil Judgment Execution Department and Sub-Department are prescribed as follows:

- Collecting and processing accounting information and data about civil judgment enforcement activities and the management of money, assets, and material evidence in the course of judgment enforcement. Open your accounting books and record arising economic and financial transactions according to regulations.

- Checking and monitoring the revenues of the subjects; payments and refunds to subjects; payments to the state budget; the situation of fund entry and exit, the management of seized assets and exhibits during the course of judgment enforcement; detecting and preventing violations of the law on finance and accounting in civil judgment enforcement.

- Monitoring, supervising, and managing the revenues from the execution of the sentences made by the prisons.

- On a monthly, quarterly, and yearly basis, compare the details of the receipts - expenditures, cash in - outs and assets between the accounting books and each enforcer's judgment execution records (if any arise) to take measures to promptly and completely handle the backlogs or arising discrepancies in accordance with the provisions of the law on accounting, finance, and civil judgment enforcement.

For completed judgment enforcement records, they must be compared before they are approved and stored.

- Preparing and submitting on time and fully professional reports on civil judgment enforcement and financial statements as prescribed; For the Civil Judgment Execution Department, in addition to making reports on cases arising in the province, it must also synthesize data and make professional reports on civil judgment enforcement in the whole province and send them to the General Department of Civil Judgment Enforcement, the Ministry of Justice. 

- Analyzing accounting information and data on judgment enforcement to help heads of civil judgment enforcement agencies and superior management agencies understand the management of money, assets, and exhibits as well as the enforcement activities of the unit.

- The Civil Judgment Execution Department is responsible for guiding and inspecting the implementation of financial and accounting regimes for civil judgment enforcement in its attached units.

  (Clause 1, Article 7 of Circular 78/2020/TT-BTC)

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