Self-declaration documents and procedures in Vietnam

Self-declaration documents and procedures in Vietnam
Nguyễn Thị Diễm My

What products are subject to self-declaration in Vietnam? What are the self-declaration documents and procedures in Vietnam? – Thanh Hang (Gia Lai, Vietnam)

Hồ sơ, thủ tục tự công bố sản phẩm

Self-declaration documents and procedures in Vietnam (Internet image)

1. Product self-declaration in Vietnam

Food manufacturers and food sellers (hereinafter referred to as “suppliers”) shall prepare self-declaration of pre-packaged processed foods, food additives, food processing aids, food containers, primary packages of foods (hereinafter referred to as “products”) other than the commodities as follows:

- Products, raw materials that are manufactured or imported for production or processing of exports or internal production and are not sold domestically are exempt from self-declaration.

- Dietary supplements, medical foods, food for special dietary uses.

- Dietary products for children up to 36 months.

- Mixed food additives with new uses, food additives that are not on the list of permitted food additives or not used for intended foods as prescribed by the Ministry of Health (hereinafter referred to as “unregistered food additives”).

(Article 4 of Decree 15/2018/ND-CP)

2. Self-declaration documents in Vietnam

Self-declaration documents include:

- The self-declaration form (Form No. 01 in Appendix I of Decree 15/2018/ND-CP);

Self-declaration form

- Original copy or certified true copy of the food safety data sheet issued within 12 months before the self-declaration is made by an designated laboratory or a laboratory complying with ISO 17025; the data sheet must specify safety indicators prescribed by the Ministry of Health according to risk management principles under international regulations (or standards applied by the supplier if relevant regulations of the Ministry of Health are not available).

Self-declaration documents must be written in Vietnamese language; documents in other languages must be translated into Vietnamese language and notarized. The documents must be unexpired when the self-declaration is submitted.

(Clause 1, Clause 3, Article 5 of Decree 15/2018/ND-CP)

3. Self-declaration procedures in Vietnam

 Self-declaration procedures are as follows:

- Organizations or individuals shall announce the product declaration through mass media or post it on their websites or publicly post it up at their offices and make public through the food safety data system

(if such system has not been established, organizations or individuals shall send 01 application by post or in person to the regulatory agency assigned by the People's Committees of provinces and central-affiliated cities (hereinafter referred to as “receiving authority”), in order for it to retain the application documents and post the self-declaration, including names of organizations or individuals and product information, on its website. If the organizations or individuals have more than 02 facilities which manufacture the same product, they shall only submit the application at the regulatory agency in their locality where the manufacturing facility is selected by them.

After selecting the regulatory agency for submitting the application, the next self-declared documents must be submitted at the previously selected agency.)

- Right after the self-declaration is submitted, the supplier is entitled to manufacture and sell the product and assume full responsibility for the safety of such product;

(Clause 2, Article 5 of Decree 15/2018/ND-CP, as amended by Decree 155/2018/ND-CP)

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