Regulations on member register and shareholder register in Vietnam

Regulations on member register in Vietnam

Pursuant to Article 48 of the Law on Enterprises 2020, regulations on member register in Vietnam are as follows:

- The company shall make a member register upon issuance of the Certificate of Enterprise Registration. The member register can be physical or electronic and shall contain information about the members’ holdings.

- A member register shall contain the following information:

= The company’s name, EID number, headquarter address;

= Full name, signature, mailing address, nationality and legal document numbers of members that are individuals; names, EID numbers or legal document numbers and headquarters addresses of members that are organizations;

= Stakes, holdings, contribution time, types of contributed assets, quantity and value of each type of contributed assets of each member;

= Signatures of members that are individuals and of legal representatives of members that are organizations;

= The number and date of issuance of the certificate of capital contribution of each member.

- The company shall update changes to members in the member register as requested by relevant members in accordance with company's charter.

- The member register shall be retained at the company’s headquarters.

Regulations on member register and shareholder register in Vietnam (Internet image)

Regulations on shareholder register in Vietnam

Pursuant to Article 122 of the Law on Enterprises 2020, regulations on shareholder registration are as follows:

- A joint stock company shall make and retain the shareholder register from the issuance date of the Certificate of Enterprise Registration. The shareholder register can be physical or electronic documents and contain information about the shareholders’ ownership of shares.

- A shareholder register shall contain the following information:

= The company’s name and headquarters address;

= Total number of authorized shares, types of authorized shares and quantity of each type;

= Total number of sold shares of each type and value of share capital contributed;

= Full names, signatures, mailing addresses, nationalities and legal document numbers of shareholders that are individuals; names, EID numbers or legal document numbers and headquarters addresses of shareholders that are organizations;

= Quantity of each type of shares of each shareholder, date of share registration.

- The shareholder register shall be retained at the company’s headquarters or another organization that is licensed to retain shareholder registers. Shareholders are entitled to inspect, access, extract names and addresses of the company’s shareholders from the shareholder register.

- In case a shareholder’s mailing address is changed, a notification shall be promptly sent to the company in order to update the shareholder register. The company is not responsible if a shareholder cannot be contacted due to the failure to notify the change of that shareholder’s mailing address.

- The company shall update changes of shareholders in the shareholder register as requested by relevant shareholders in accordance with company's charter.

Mai Thanh Loi

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