Procedures for the meeting of council for reimbursement of scholarship and training expenses in Vietnam

Procedures for the meeting of council for reimbursement of scholarship and training expenses in Vietnam (Internet image) 

1. Working rules of council for reimbursement of scholarship and training expenses in Vietnam

The working rules of council for reimbursement of scholarship and training expenses in Vietnam according to Article 5 of Joint Circular 04/2015/TTLT-BGDDT-BTC are as follows:

- The Council meeting is only held if all members of the Council attend.

- The Council shall operate according to rules for public and democracy and voting in the form of ballot under the majority rule.

- The minutes of the meeting shall be taken in order for the Council to consider approving.  The minutes must be signed by the Chairperson of the Council and the Secretary of the Council.

- The Council shall terminate their operation and automatically dissolve after completing their tasks.

2. Procedures for the meeting of council for reimbursement of scholarship and training expenses in Vietnam

The procedures for the meeting of council for reimbursement of scholarship and training expenses in Vietnam according to Article 6 of Joint Circular 04/2015/TTLT-BGDDT-BTC are as follows:

* Preparation:

- The Chairperson of the Council shall chair the meeting about reimbursable expenses;

- The Secretary of the Council shall prepare dossiers or materials related to the meeting about reimbursable expenses.

* Procedures:

- The Secretary of the Council shall speak the Decision on Establishment of the Council;

- The Chairperson of the Council shall pass the agenda of the meeting;

- The Secretary of the Council shall speak the regulations related to the reimbursable expenses;

- The member in charge of the finance or accounting of the agency shall deliver the report on expenses of the course and determinate the reimbursement case in which the student is subject to;

- The senior of the student shall deliver the report on the working time under job assignment at the employer premises (if any);

- The representative of the trade union shall protect the rights and benefits of the student (if any);

- The Council shall discuss and hold ballot about the student required to reimburse expenses and his/her reimbursable expenses;

- The Chairperson of the Council shall give the results of the ballot via the minutes. The Chairperson of the Council and the Secretary of the Council shall sign to the minutes.

* The written Proposal for reimbursable expenses of the Council shall be sent to the Head of competent agency deciding the reimbursable expenses within 03 working days from the ending day of the meeting.

* According to the proposal of the Council, the Head of competent agency shall decide the reimbursement at least 05 working days from the receipt of the proposal.

3. Procedures for collection of reimbursable expenses in Vietnam

The procedures for collection of reimbursable expenses according to Article 7 of Joint Circular 04/2015/TTLT-BGDDT-BTC are as follows:

- The student or their family must pay the reimbursable expenses to the government budget through State Treasury within 60 days from date on which the decision on reimbursable expenses issued by the competent agency is received.

- The student shall send the copy of invoice sent to government budget to the competent agency deciding the reimbursement.

In case the competent agency deciding the reimbursement is the employer of the student, the employer shall send a report on the payment of reimbursable expenses sent to government budget to the competent agency appointing the student for observation, collection and evaluation of the training results.

- The receipts of reimbursable expenses shall be included in the sub-heading 4902 - recovery of expenses of preceding year.

- The Head of the competent agency deciding the reimbursement must observe and expedite the reimbursement and interest of the reimbursement late payment as prescribed in Clause 4 Article 7 of the Decree 143/2013/ND-CP.

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