Procedures for issuing International Ship Security Certificate under ISPS Code in Vietnam from April 15, 2024

Procedures for issuing International Ship Security Certificate under ISPS Code in Vietnam from April 15, 2024 (Internet image)

Regarding this issue, LawNet would like to answer as follows:

The procedure for issuing the International Ship Security Certificate under the ISPS Code on April 15, 2024, is regulated by Decision 233/QD-BGTVT in 2024 as follows:

1. Application for International Ship Security Certificate under ISPS Code in Vietnam

- Document composition: 01 (one) original copy of the application for assessment of ship security system according to the provided template.

- Number of documents: 01 set.

- Submission methods:

+ Direct submission; or

+ Through the postal system.

2. Procedure for issuing an International Ship Security Certificate under ISPS Code in Vietnam

* Step 1: Submission of documents

The shipping company submits the application for the International Ship Security Certificate to the Vietnam Register.

* Step 2: Processing

- The Vietnam Register receives and checks the documents; if the documents are incomplete, within 02 (two) working days from the date of receiving the documents, the shipping company will be guided to complete the documents; if the documents are complete, within a maximum of 07 (seven) working days from the date of receiving the complete and valid documents, the Vietnam Register will coordinate the time and location for the assessment as required by the shipping company.

- The Vietnam Register conducts an assessment of the ship's security system.

- After completing the assessment, if the ship's security system does not meet the requirements of the ISPS Code, the Vietnam Register will notify the shipping company for rectification; if it meets the requirements, no later than 01 (one) working day from the date of completing the assessment, the Vietnam Register will issue the International Ship Security Certificate according to the provided template.

3. Responsibilities of units in implementing the ISPS Code in Vietnam

- Responsibilities of the Vietnam Maritime Administration

The Vietnam Maritime Administration, as the competent authority, has the following responsibilities and powers:

+ Provide guidance to port enterprises in developing Port Security Plans; approve Port Security Plans and any amendments or modifications to Port Security Plans;

+ Issue the appropriate Port Security Certificate according to the provided template and conduct annual confirmation checks;

+ Provide guidance on the implementation of the "Security Declaration" according to the provided template;

+ Act as the contact point to receive, process, and transmit maritime security information to ships, shipping companies, port enterprises, and relevant authorities;

+ Exchange information with international maritime organizations regarding the implementation of the 2002 Amendments to the SOLAS Convention 74 and the ISPS Code in Vietnam;

+ Organize the issuance of the "Continuous Synopsis Record of the ship" according to the provided template.

- Responsibilities of the Vietnam Register

The Vietnam Register, as the recognized security organization, has the following responsibilities and powers:

+ Provide guidance to shipping companies in developing Ship Security Plans, approve Ship Security Plans;

+ Assess ship security and issue the International Ship Security Certificate.

- Responsibilities of the Port Authority

The Port Authority has the following responsibilities and powers:

+ Provide guidance to port enterprises in assessing port security;

+ Approve the port security assessment report and issue the Assessment-Approval Certificate according to the provided template;

+ Inspect and monitor the implementation of security measures at port terminals;

+ Perform other tasks delegated by the Vietnam Maritime Administration.

(Paragraphs 1, 2, 3 of Circular 27/2011/TT-BGTVT, amended by Paragraph 1 of Circular 03/2024/TT-BGTVT)

The International Code for the Security of Ships and Port Facilities (ISPS Code)

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