Procedures for issuance of the latest employment service license in Vietnam

Procedures for issuance of the latest employment service operation license in Vietnam (Illustration)

1. Application for license issuance

* Application documentation requirements:

- Written request for issuance of the license made by using the Form No. 02 of the Appendix II, issued together with Decree 23/2021/ND-CP;

- 01 certified true copy of the primary copy or the duplicate with the original presented for comparison purposes of the certificate of ownership or the office lease contract for 3 years or more;

- Certificate of security deposit for rendering of employment services by using the Form No. 03 of Appendix II, issued together with Decree 23/2021/ND-CP;

- Biographical statement of the business’s legal representative that is made by using the Form No. 04 of the Appendix II, issued together with Decree 23/2021/ND-CP;

- Criminal record check No. 1 as prescribed.

In case where the representative is a foreigner who is not eligible for the criminal record check No. 1, the criminal record check or the written document confirming that he/she is not a person who is currently serving a penalty or has not yet been issued with criminal record expungement, or is criminally prosecuted in foreign countries, may be used as a replacement (Written documents stated in this clause must be issued for less than 06 months before the date of submission. Written documents in foreign languages ​​must be translated into Vietnamese, authenticated and consularly legalized in accordance with law)

- 01 certified true copy of the primary copy or the copy with the original presented for comparison purposes of professional qualifications prescribed at point c, clause 3, Article 14, or one of the written documents proving the time during which he/she directly involves in rendering of employment services or management of employment services or supply of employees as follows:

• Certified true copy of the primary copy or the copy with the original presented for comparison purposes of the labor contract or the employment contract or the decision on recruitment, appointment or assignment of duties of the business’s legal representative;
• Certified true copy of the primary copy or the copy with the original presented for comparison purposes of the appointment decision (if he/she works under appointment rules and regulations), or the written document stating recognition of election results (if he/she works under election rules and regulations), of the business’s legal representative, or the copy of the business registration certificate (if he/she is the legal representative of the employment service provider).

Note: 

• Copies of documents are construed as certified copies of the originals or copies in which the originals are presented for comparison.
• Foreign documents must be translated into Vietnamese, authenticated, and consularly legalized.

* Total number of records: 1 set

2. Form of application

Submit your application in one of the following ways:

-Via the online public service portal of the Department of Labor, War Invalids, and Social Affairs of Vietnam (if any).

-Directly to the Department of Labor, War Invalids, and Social Affairs of Vietnam.

-By post to the Department of Labor, War Invalids, and Social Affairs of Vietnam.

3. Issuance procedures

- The enterprise sends one (1) set of the application as prescribed to the Department of Labor, War Invalids, and Social Affairs where the enterprise's head office is located to apply for a license.

- After checking all the required documents, the Department of Labor, War Invalids, and Social Affairs shall issue a receipt clearly stating the date, month, and year of receipt of the application for a permit.

Within 07 working days from the date of receipt of the dossier, the competent state agency shall consider and grant the license to the enterprise; in case the license is not granted, the enterprise shall reply in writing and clearly state the reasons therefor.

Bao Ngoc

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