Procedure for revision of residence information in residence database in Vietnam

Procedure for revision of residence information in residence database in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. Regulations on residence database in Vietnam

The residence database under Article 36 of the Residence Law 2020 is as follows:

- The residence database shall be developed for the purpose of state management of residence and be national property under the unified management of the Ministry of Public Security.

- The residence database must be connected with the national population database and other databases as prescribed by law, and meet standards for databases as well as technical regulations and standards on information technology.

- Requirements for collection, storage, processing, protection and use of data on residence:

+ Apply information technology to collect, store and process residence information in an adequate, timely and accurate manner; ensure data safety according to rules and database format;

+ Ensure safety of equipment for storage of information and documents on residence;

+ Protect cyber security and security of residence information on computer networks; ensure safety of information and documents stored in the residence database; prevent and control attacks, intrusion, information theft and destruction or damage to data on residence;

+ All access to the residence database aiming to change information on residence of citizens must be approved by the head of the registration authority or another competent authority;

+ Regulatory bodies, organizations and individuals may not provide, exchange, copy or print information and documents from the residence database illegally.

- The Government shall elaborate development, management and use of the residence database, information in the residence database and provision and exchange of information and documents from the residence database for/with regulatory bodies, organizations and individuals.

2. Case of revision of residence information in residence database in Vietnam

According to Clause 1, Article 26 of the Residence Law 2020, residence information of a citizen shall be revised in the following cases:

- Change of household head;

- Change to information on their civil status, which is recorded in the residence database;

- Change to the address of their place of residence recorded in the residence database due to change to administrative unit boundaries, administrative unit name, name of their street, neighborhood, village, commune or hamlet, or house number.

3. Application for revision of residence information in residence database in Vietnam

According to Clause 2, Article 26 of the Residence Law 2020, application for revision of residence information for the cases in Points a and b Clause 1 of Article 26 of the Residence Law 2020 includes:

- Declaration of change to residence information;

- Written proof of the change.

4. Procedure for revision of residence information in residence database in Vietnam

According to Clause 3, Article 26 of the Residence Law 2020, the procedure for revision of residence information:

- For the case in Point a Clause 1 Article 26 of the Residence Law 2020, a household member shall submit an application containing the documents mentioned in Clause 2 herein to the registration authority.

Within 03 working days starting from the date of receipt of an adequate and valid application, the registration authority shall revise information on the household head in the residence database and notify the applicant of such revision; and provide a written explanation for the applicant if the application rejected;

- For the case in Point b Clause 1 Article 26 of the Residence Law 2020, within 30 days starting from the date of issuance of a decision on change to civil status information by the competent authority, the person subject to such change shall submit an application for revision of relevant information in the residence database containing the documents mentioned in Section 2 to the registration authority.

Within 03 working days starting from the date of receipt of an adequate and valid application, the registration authority shall revise civil status information in the residence database and notify the applicant of such revision; and provide a written explanation for the applicant if the application rejected;

- For the case in Point c Clause 1 Article 26 of the Residence Law 2020, registration authorities shall revise the information in the residence database.

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