Necessary documents when producing vehicle dossiers and inspection documents in Vietnam

Necessary documents when producing vehicle dossiers and inspection documents in Vietnam (Internet image)

1. Necessary documents when producing vehicle dossiers and inspection documents in Vietnam

(1) Preparation of vehicle dossiers

Vehicle users shall declare and provide the following information and documents to prepare vehicle dossiers (excluding cases of first-time inspection for issuance of Inspection Certificates and Inspection Seals with a period of validity of 15 days):

- Documents on vehicle registration (master register of the vehicle registration certificate issued by a competent state authority or master register of the notice of receipt of the vehicle registration certificate (enclosed with copies of the vehicle registration certificate) used as collateral of a credit institution or copies of the vehicle registration certificate verified by a financial leasing company (enclosed with copies of the vehicle registration certificate)) or the appointment letter for issuance of the vehicle registration certificate

- Copies of records of factory release quality inspection for motor vehicles manufactured and assembled domestically (except liquidated motor vehicles);

- Master registers of certificates of technical safety and environmental protection for innovated motor vehicles in case of newly innovated vehicles;

- Pencil tracings of vehicle identification numbers in case of vehicles eligible for exemption from inspection as prescribed in Clause 3 Article 5 of Circular 16/2021/TT-BGTVT;

- Corresponding information as prescribed in Appendix I promulgated together with Circular 16/2021/TT-BGTVT.

(2) Necessary documents for vehicle registration

When bringing a motor vehicle to the registry for inspection, the vehicle owner needs to present and submit the following documents and provide the following information:

- Documents on vehicle registration (master register of the vehicle registration certificate issued by a competent state authority or master register of the notice of receipt of the vehicle registration certificate (enclosed with copies of the vehicle registration certificate) used as collateral of a credit institution or copies of the vehicle registration certificate verified by a financial leasing company (enclosed with copies of the vehicle registration certificate)) or the appointment letter for issuance of the vehicle registration certificate

- Master registers of certificates of technical safety and environmental protection for innovated motor vehicles in case of newly innovated vehicles

- Information on username, password, and address of website managing tracking units and/or camera for motor vehicles that are required to mount tracking units and/or camera;

- Declare information on transport service providers in document monitoring notice according to form under Annex I attached to Circular 16/2021/TT-BGTVT.

(Article 6 of Circular 16/2021/TT-BGTVT, as amended by Clause 2, Article 1 of Circular 2/2023/TT-BGTVT)

2. Locations of inspection in Vietnam

- Preparation of vehicle dossiers and inspection documents (including cases of revision of vehicle dossiers) of road motor vehicles shall be implemented at any inspection authorities in Vietnam. 

- Road motor vehicles shall be inspected on the inspection line, excluding the following cases:

+ Unused motor vehicles falling under cases of exemption from first-time inspection according to Clause 3 of Article 5 of Circular 16/2021/TT-BGTVT;

+ Oversize motor vehicles unable to enter the inspection line: the inspection of operation and brake effectiveness or other work items that is impossible on the inspection line (if any) shall be performed on test roads outside of the inspection line or performed outside of the inspection authority according to Clause 3 Article 8 of Circular 16/2021/TT-BGTVT;

+ Motor vehicles unable to move to the inspection authority for inspection that are permitted to be inspected outside of the inspection authority according to Clause 3 Article 8 of Circular 16/2021/TT-BGTVT:

++ Motor vehicles with records of factory release quality inspection for motor vehicles manufactured and assembled domestically or certificates (or notifications of inspection exemption) of technical safety and environmental protection for imported motor vehicles prescribing “non-road traffic motor vehicles”;

++ Motor vehicles operating in islands without inspection authorities;

++ Motor vehicles operating in areas secured in terms of safety, security, and national defense;

++ Motor vehicles operating in restricted areas such as ports, mines, and construction sites;

++ Motor vehicles performing urgent tasks (prevention, control, and management of natural disasters or epidemics).

(Article 5 of Circular 16/2021/TT-BGTVT, as amended by Clause 1, Article 1 of Circular 2/2023/TT-BGTVT)

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