Ministry of Education and Training of Vietnam: Procedures for issuing a copy of a university degree from the original book

Step 1: The applicant for issuance of a copy of a degree or certificate shall submit 01 (one) application directly or by post to the agency competent to issue copies of the degree or certificate from the original book.

Dossiers:

- An application for issuance of a copy of a degree or certificate, providing information about the degree or certificate that has been granted;

- The original or a certified copy of the identity card or citizen identity card or valid passport for the person receiving the application to check;

- In case the person requesting the issuance of copies of degrees or certificates from the original book is the legal representative or authorized representative of the person who is granted the original of the degree or certificate; father, mother, child; spouse; brother, sister; other heirs of the original degree or certificate grantee, in case such person has died, must present a power of attorney (for the authorized person) or a document proving the relationship with the original degree or certificate grantee;

In case the person requesting the issuance of copies of degrees and certificates from the original book sends a request by post, he/she must send a certified copy of the above-said papers enclosed with 01 (one) stamped envelope clearly stating his/her full name and address to the agency competent to issue copies of degrees and certificates from the original book.

Step 2: The agency competent to issue copies of diplomas and certificates from the original book receives the dossiers and settles

- Right on the day of receiving the request for issuance of copies or on the next working day, if the request is received after 03 (three) o'clock in the afternoon, the agency competent to issue copies of degrees and certificates from the original book must issue a copy for the requester.

- In case the request for issuance of copies from the original book sent by post, the time limit shall be determined from the time when the competent agency receives complete and valid dossiers according to the arrival postmark.

- For cases where the request for issuance of copies from many original books at the same time, the number of copies is required, the contents of degrees and certificates are complicated and difficult to check and compare, in which the competent agency can not meet the time limit specified above, the time limit for issuing of copies may be extended for no more than 02 (two) working days or longer as agreed in writing with the requester for the issuance of copies.

Step 3: Authorities competent to issue copies of degrees and certificates

- Authorities competent to issue copies of degrees and certificates base on the originals to issue copies for the requester; the contents of copies must be the same as the contents in the originals.

- In case the original book is no longer stored or there is no information on the content of the request for issuance of a copy or a copy is not granted to the requester, the agency receiving the request for issuance of a copy shall reply in written document to the requester and clearly state the reason on the day of receiving the request for issuance of a copy or in the next working day, if the request is received after 03 (three) o'clock in the afternoon.

Entities carrying out the procedures: Individual.

The following persons have the right to request the issuance of copies of degrees and certificates from the original book:

- The persons who are granted the degree or certificates.

- The legal representative, the authorized representative of the person who is granted the original degree or certificate.

- Father, mother, child; spouse; brother, sister; other heirs of the original degree or certificate grantee, in case such person has died.

Bao Ngoc

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