Methods of making and receiving civil status registration requests in Vietnam

Methods of making and receiving civil status registration requests in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. Methods of making and receiving civil status registration requests in Vietnam

Methods of making and receiving civil status registration requests under Article 9 of the Law on Civil Status 2014 are as follows:

- When requesting civil status registration or issue of civil status extract copies, individuals shall submit dossiers directly to the civil status registration agency or send them by post or via the online civil status registration system.

- When carrying out procedures for civil status registration or issue of civil status extract copies from the civil status database, individuals shall produce papers proving their identity to the civil status registration agency. If sending dossiers by post, they shall send certified copies of these papers.

- For civil status registration matters for which settlement time limits have been set, dossier recipients shall write receipts; for incomplete or invalid dossiers, they shall issue written guidance for civil status registrants to complete the dossiers.

Such written guidance must clearly state types of papers to be added.

In case requesters submit dossiers to an improper civil status registration agency, dossier recipients shall guide them to submit dossiers to competent agencies.

2. Prohibited acts on civil status in Vietnam

Prohibited acts on civil status under Article 12 of the Law on Civil Status 2014 are as follows:

- Individuals are prohibited from committing the following acts:

+ Providing untruthful information and documents, forging or using forged papers or papers of other persons for civil status registration;

+ Threatening, coercing or hindering the exercise and performance of the civil status registration right and obligation;

+ Illegally intervening in civil status registration activities;

+ Making false undertakings or witness statements for civil status registration;

+ Forging, modifying and falsifying contents of civil status papers or information in the civil status database;

+ Giving bribes and promising material or spiritual benefits in order to obtain civil status registration;

+ Abusing the civil status registration or shirking the civil status registration obligation for self-seeking purpose, enjoying the State’s preferential policy or earning illicit profits in whatever forms;

+ Persons competent to decide on civil status registration making civil status registration for themselves or their relatives under the Law on Marriage and Family;

+ Unduly accessing, hacking and destroying information in the civil status database.

- Civil status papers that are granted in cases of civil status registration in violation of Points a, d, dd, g and h, Clause 1 of Article 12 of the Law on Civil Status 2014 are all invalid and subject to revocation and cancellation.

- Individuals who commit any act specified in Clause 1 of Article 12 of the Law on Civil Status 2014 shall, depending on the nature and seriousness of their acts, be administratively handled or examined for penal liability in accordance with law.

Cadres or civil servants who commit the provisions of Clause 1 of Article 12 of the Law on Civil Status 2014 shall, in addition to being handled as above, be disciplined in accordance with the law on cadres and civil servants.

3. Regulations on civil status fees in Vietnam

Regulations on civil status fees under Article 11 of the Law on Civil Status 2014 are as follows:

- Civil status fees shall be exempted in the following cases:

+ Civil status registration for members of families that have rendered meritorious services to the revolution; members of poor households; persons with disabilities;

+ Birth and death registration on time, guardianship and marriage of Vietnamese citizens residing in the country.

- Individuals who request registration of civil status events other than those prescribed in Clause 1 of Article 11 of the Law on Civil Status 2014 or issue of civil status extract copies shall pay a fee.

The Ministry of Finance shall stipulate in detail the competence to collect, fee rates and the management and use of civil status fees.

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