Latest procedures for registration of civil status change and correction in Vietnam

Latest procedures for registration of civil status change and correction in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. Latest procedures for registration of civil status change and correction in Vietnam

Procedures for registration of civil status change and correction in Vietnam under Article 28 of the Law on Civil Status 2014 are as follows:

- Requesters for registration of civil status change or correction shall submit declarations, made according to a set form, and relevant papers to the civil status registration agency.

- Within 3 working days after receiving complete papers specified in Clause 1 of Article 28 of the Law on Civil Status 2014, if seeing that the civil status change or correction is proper and compliant with civil and relevant laws, the justice and civil status officer shall record such change or correction in the civil status book and together with the registration requester sign in the civil status book, and report to the chairperson of the commune-level People's Committee to issue an extract to the requester.

In case of civil status change or correction related to birth certificates or marriage certificates, the justice and civil status officer shall record the change or correction content in these certificates.

In case of necessity to verify, the time limit may be prolonged for no more than 3 working days.

- In case of registering civil status change or correction not at previous places of civil status registration, commune-level People's Committees shall issue written notices together with civil status extract copies to People's Committees of previous places of civil status registration for recording in the civil status book.

In case the previous place of civil status registration is a representative mission, the commune-level People's Committee shall issue written notices together with civil status extract copies to the Ministry of Foreign Affairs for forwarding to the representative mission for recording in the civil status book.

2. Competence to register civil status change, correction and supplementation in Vietnam

According to Article 27 of the Law on Civil Status 2014, commune-level People's Committees of previous places of civil status registration or places of residence of individuals are competent to settle civil status change and correction for persons under 14 full years; and civil status supplementation for Vietnamese citizens residing in the country.

3. Procedures for civil status supplementation in Vietnam

Procedures for civil status supplementation under Article 29 of the Law on Civil Status 2014 are as follows:

- Requesters for civil status supplementation shall submit declarations, made according to a set form, and relevant papers to the civil status registration agency.

- Immediately after receiving complete papers specified in Clause 1 of Article 29 of the Law on Civil Status 2014, if seeing that the civil status supplementation request is proper, the justice and civil status officer shall record the supplemented content in the relevant section in the civil status book and together with the requester sign in the civil status book, and report to the chairperson of the commune-level People's Committee to issue an extract to the requester.

In case of civil status supplementation to birth certificates or marriage certificates, the justice and civil status officer shall record the supplemented content in the relevant column and append a seal to the supplemented content.

4. Methods of making and receiving civil status registration requests in Vietnam

Methods of making and receiving civil status registration requests under Article 9 of the Law on Civil Status 2014 are as follows:

- When requesting civil status registration or issue of civil status extract copies, individuals shall submit dossiers directly to the civil status registration agency or send them by post or via the online civil status registration system.

- When carrying out procedures for civil status registration or issue of civil status extract copies from the civil status database, individuals shall produce papers proving their identity to the civil status registration agency. If sending dossiers by post, they shall send certified copies of these papers.

- For civil status registration matters for which settlement time limits have been set, dossier recipients shall write receipts; for incomplete or invalid dossiers, they shall issue written guidance for civil status registrants to complete the dossiers. Such written guidance must clearly state types of papers to be added.

In case requesters submit dossiers to an improper civil status registration agency, dossier recipients shall guide them to submit dossiers to competent agencies.

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