Latest procedures for participation in social insurance

Latest procedures for participation in social insurance in Vietnam (Internet image)

1. Registration dossiers for participation in social insurance and grant of social insurance books in Vietnam

- A registration dossier for first-time participation in social insurance must comprise:

+ An employer’s declaration form for participation in social insurance, enclosed with a list of employees to participate in social insurance;

+ Employees' declaration forms for participation in social insurance.

- A dossier for re-grant of a lost or damaged social insurance book must comprise:

+ An employee’s application for re-grant of a social insurance book;

+ The social insurance book, in case it is damaged.

(Article 97 of the Law on Social Insurance 2014)

2. Adjustment of information of participation in social insurance in Vietnam

- Employers shall notify in writing social insurance agencies of any changes in information of participation in social insurance.

- A dossier for adjustment of an employee’s personal information of participation in social insurance must comprise:

+ A declaration form for adjustment of personal information;

+ The social insurance book;

+ Copies of competent state agencies’ papers related to the adjustment of personal information as prescribed by law.

(Article 98 of the Law on Social Insurance 2014)

3. Settlement of registration for participation in social insurance and grant of social insurance books in Vietnam

- Registration for first-time participation in social insurance shall be settled as follows:

+ Within 30 days after signing a labor contract or working contract with an employee or after recruiting an employee, the employer shall submit a dossier specified in Clause 1, Article 97 of this Law to the social insurance agency.

+ An employee to be covered by voluntary social insurance shall submit a dossier specified at Point b, Clause 1, Article 97 of this Law to the social insurance agency.

- An employee shall submit a dossier for re-grant of a social insurance book as specified in Clause 2, Article 97 of this Law to the social insurance agency.

- The social insurance agency shall grant a social insurance book within:

+ 20 days after receiving a complete and valid dossier, for persons who participate for the first time in compulsory social insurance;

+ 7 days after receiving a complete and valid dossier, for persons who participate for the first time in voluntary social insurance;

+ 15 days after receiving a complete and valid dossier, in case of re-grant of social insurance books; or 45 days, if the verification of the period of social insurance premium payment is complicated. If refusing to grant a social insurance book, the social insurance agency shall issue a written reply clearly stating the reason;

+ 10 days after receiving a complete and valid dossier, in case of re-grant of social insurance books for employees who wish to have their information of participation in social insurance adjusted. If refusing to re-grant a social insurance book, the social insurance agency shall issue a written reply clearly stating the reason.

- The Minister of Labor, War Invalids and Social Affairs shall stipulate in detail the order and procedures for participation in social insurance and settlement of social insurance benefits for persons working under labor contracts with a term of between full 1 month and under 3 months;

(Article 99 of the Law on Social Insurance 2014)

4. Social insurance books in Vietnam

- A social insurance book shall be granted to every employee for monitoring the payment of social insurance premiums and enjoyment of social insurance benefits, and must serve as a basis for settlement of social insurance benefits in accordance with this Law.

- By 2020, social insurance books shall be replaced with social insurance cards.

- The Government shall stipulate the order and procedures for participation in social insurance and settlement of social insurance benefits in electronic form.

(Article 96 of the Law on Social Insurance 2014)

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