Instructions on using digital signatures to perform administrative procedures through the National Single-window Portal in Vietnam

Instructions on using digital signatures to perform administrative procedures through the National Single-window Portal in Vietnam (Image from the Internet)

1. Instructions on using digital signatures to perform administrative procedures through the National Single-window Portal in Vietnam

According to Article 12 Decree 85/2019/ND-CP, in cases where specialized legal regulations require the use of digital signatures, declarants must use digital signatures to perform administrative procedures on the National Single-window Portal and comply with the following provisions:

- The use of digital signatures and the legal value of digital signatures shall be executed in accordance with the laws on digital signatures and digital signature certification services.

- Digital signatures used for performing administrative procedures must be certified by a public digital signature certification service provider; foreign digital certificates must be licensed for use in Vietnam.

- If the declarant has registered to use multiple digital signatures with specialized processing systems, the declarant has the right to choose one of the digital signatures in use.

- Before using digital signatures to perform administrative procedures through the National Single-window Portal, users must register their digital signatures with the National Single-window Portal management unit. Information about digital signatures may be registered during the application for a system user account. If the declarant already has a system user account but has not registered digital signature information or wishes to register additional digital signatures, the declarant can access the National Single-window Portal using the registered account and enter the following information:

+ Name, tax code of the exporter, importer;

+ Full name, identification number or citizen identification card number, passport number, or other legal equivalent documents, title (if any) of the certificate holder;

+ Serial Number of the digital certificate;

+ Validity period of the digital certificate.

- If the registered information changes, the digital certificate is renewed, or the key pair is changed, the declarant must re-register the information stated in Clause 3, Article 12 Decree 85/2019/ND-CP with the National Single-window Portal management unit. The procedure for re-registering the information stated in Clause 3, Article 12 Decree 85/2019/ND-CP shall be performed similarly to new registration.

2. Instructions on performing administrative procedures through the National Single-window Portal in Vietnam

The implementation of administrative procedures through the National Single-window Portal in Vietnam is guided in Article 13 Decree 85/2019/ND-CP as follows:

- The process of performing administrative procedures through the National Single-window Portal:

+ Declarants and processing agencies send information about administrative procedures to the National Single-window Portal;

+ The National Single-window Portal receives, assigns a file code, and forwards the information to the specialized processing systems;

+ Processing agencies receive, process the information, and respond to the receipt status, processing status, and processing results to the National Single-window Portal;

+ The National Single-window Portal responds to the receipt status, processing status, and result of information processing to the declarants and relevant specialized processing systems.

- Responsibilities of the declarants:

+ Declare, submit administrative dossiers, and comply with processing requirements as stipulated by processing agencies when performing administrative procedures through the National Single-window Portal. Declarants may use tools provided by data transmission service providers to create information fulfilling the responsibilities described in this point;

+ Pay taxes, fees, charges, and other payments as prescribed by law;

+ Be legally accountable for the accuracy and honesty of the declared content and submitted documents, and for the consistency between paper and electronic documents' content.

- Responsibilities of the processing agencies:

+ Execute administrative procedures as prescribed by the relevant laws;

+ Processing agencies send licenses or processing results for exported, imported, transited goods and arrived or departed vehicles through the National Single-window Portal;

+ The customs agency decides on the clearance of exported, imported, transited goods based on the license and processing results transferred to the electronic customs data processing system through the National Single-window Portal.

- In case of technical incidents or force majeure preventing the execution of administrative procedures through the National Single-window Portal, administrative procedures shall be carried out as stipulated in Article 17 Decree 85/2019/ND-CP.

>> CLICK HERE TO READ THIS ARTICLE IN VIETNAMESE