Information updated in electronic civil status database in Vietnam

Information updated in electronic civil status database in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. What is electronic civil status database?

According to Clause 1, Article 2 of Decree 87/2020/ND-CP, electronic civil status database is database formed on the basis of computerized civil registration in order to store civil information of registered individuals as per the law by digital devices, in cyber environment via common electronic civil registration and management software.

2. Information updated in electronic civil status database in Vietnam

According to Clause 1, Article 7 of Decree 87/2020/ND-CP, information updated in electronic civil status database consisting of civil status information of an individual and civil status information of his/her parents and spouses in case of changes to marital affairs, changes, reform or revision of civil status information, re-verification of ethnic group; acknowledging parent(s), child/children; acting as guardians; adopting child/children; declaration of death; recording revision of civil status according to judgments and decisions of competent authorities in civil registers; recording processed civil status affairs of a Vietnamese national by an oversea competent agency in civil registers.

3. Responsibilities for updating data in electronic civil status database in Vietnam

Responsibilities for updating data in electronic civil status database in Vietnam according to Clause 2, Article 7 of Decree 87/2020/ND-CP is as follows:

- Civil registration agencies shall use common electronic civil registration and management software to update data as specified under Clause 1 of Article 7 of Decree 87/2020/ND-CP.

- Civil registration and management agencies upon receiving civil documents or information on changes to civil status information specified under Clause 1 of Article 7 of Decree 87/2020/ND-CP via electronic system shall update in the civil status database in case the changed civil status information has not been updated via common civil registration and management software and record changed civil status information in respective civil registers immediately within the working day. In case of receiving civil documents or information after 3 p.m., proceed in the next working day.

In case civil status documents or information are received after 3:00 p.m., it will be done the next working day.

4. Regulations on extraction and use of electronic civil status database in Vietnam

Regulations on extraction and use of electronic civil status database in Vietnam according to Article 8 of Decree 87/2020/ND-CP are as follows:

- Civil registration agencies shall extract and use the electronic civil status database to perform civil registration within their competence; issue copies of civil status excerpt; issue confirmation of marital status; record figures related to civil registration and perform other state management affairs in civil status as per the law.

- Ministry of Justice shall extract and use the electronic civil status database to issue copies of civil status excerpt and verify civil status information for individuals whose civil status information is included in the electronic civil status database; implement connection and sharing data between the electronic civil status database and other databases of ministries and local governments; perform other state management activities related to civil status as per the law.

- Ministry of Foreign Affairs shall extract and use the electronic civil status database to issue copies of civil status excerpt and verify civil status information for individuals who have performed civil registration in representative missions; perform other state management activities related to civil status as per the law.

- Departments of Justice and Justice Agencies shall extract and use the electronic civil status database to issue copies of civil status excerpt and verify civil status information for individuals who have performed civil registration in civil registration agencies within their competence or when applied by individuals residing in the area; perform other state management activities related to civil status within their competence as per the law.

- Agencies and organizations requesting for civil status information from the electronic civil status database for state management purposes shall apply to competent agencies specified under Clauses 2, 3 and 4 of Article 8 of Decree 87/2020/ND-CP.

- Individuals applying for extracting their civil status information in the electronic civil status database shall submit application for issuance of copies of civil status excerpt and civil status verification to competent civil registration and management agencies.

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