Forms of exploitation and use of national data on officials and public employees in state agencies in Vietnam

Forms of exploitation and use of national data on officials and public employees in state agencies in Vietnam (Internet image)

Regarding this matter, LawNet would like to answer as follows: 

1. Forms of exploitation and use of national data on officials and public employees in state agencies in Vietnam

According to Article 9 of the Regulations issued together with Circular 06/2023/TT-BNV, the exploitation and use of national data on officials and public employees of state agencies in Vietnam are as follows:

Ministries, central authorities, and localities exploit and use the data from the National Database through the account provided by the Ministry of Home Affairs and access through the portal belonging to the National Database on officials and public employees in state agencies at the address https://ccvc-portal.moha.gov.vn (using the dedicated data transmission network of Party and State agencies) or use data-sharing services on the basis of ensuring information security and personal data protection.

2. Regulations on the transfer and reception of national data on officials and public employees in state agencies in Vietnam

The regulations on the transfer and reception of national data on officials and public employees in state agencies, according to Article 11 of the Regulations issued together with Circular 06/2023/TT-BNV, are as follows:

- In case officials and public employees are mobilized, appointed, transferred, or reassigned to take positions in other state agencies that do not have the authority to manage the data on officials and public employees of the agency they are currently working for (referred to as job changes), along with the transfer of records as prescribed, the relevant agency, unit, and individual shall perform the following:

+ The agency currently managing officials and public employees is responsible for revoking access rights to its own database for those officials and public employees.

+ Within 10 working days from the date of record transfer, the receiving agency for officials and public employees shall create individual accounts for them; synchronize the data of those officials and public employees from the National Database to their own database to serve management activities within their authority.

+ Officials and public employees are responsible for accessing their personal accounts on the agency's database to check information, data, and update information and data according to the regulations stated in Article 6 of the Regulations issued together with Circular 06/2023/TT-BNV and the regulations of the managing agency if necessary.

- In case officials and public employees change their job positions as prescribed in Clause 1 of Article 11 of the Regulations issued together with Circular 06/2023/TT-BNV, transfer to work outside state agencies or units; retire; or resign, the data on those officials and public employees must still be stored in a separate folder within the national database and the database of the ministry, central authority, or locality.

3. Regulations on connection and data sharing of national data on officials and public employees in state agencies in Vietnam 

The regulations on connection and data sharing of national data on officials and public employees in state agencies in Vietnam, according to Article 12 of the Regulations issued together with Circular 06/2023/TT-BNV, are as follows:

- The Ministry of Home Affairs shall establish and announce data-sharing services within the scope of the National Database; issue relevant documents regarding technical regulations on data structure, format, packet, connection, and data sharing with the National Database.

- The connection and data sharing between information systems, other national databases, specialized databases, and databases of ministries, central authorities, and localities with the national database on officials and public employees in state agencies through the Integrated National Data Sharing Platform (using the dedicated data transmission network of Party and State agencies) must comply with the regulations stated in Decree 47/2020/NĐ-CP.

- The Ministry of Home Affairs shall provide the managing agency of the ministry, central authority, or locality with a key pair to connect and share data between their database and the national database.

- The managing agency of the ministry, central authority, or locality shall digitally sign the data approval before synchronizing the data of the ministry, central authority, or locality with the national database through the Integrated National Data Sharing Platform.

>> CLICK HERE TO READ THIS ARTICLE IN VIETNAMESE