Components of application for issuance of Railway Vehicle Registration Certificate in Vietnam

Application for issuance of Railway Vehicle Registration Certificate in Vietnam

Pursuant to Article 6 of Circular 14/2023/TT-BGTVT (taking effect on September 1, 2023), the components of the application for a Railway Vehicle Registration Certificate include:

(1) Original paper document or electronic copy of the owner's application for a Vehicle Registration Certificate according to the form specified in Appendix III of Circular 14/2023/TT-BGTVT.

(2) Original paper document, certified copy, electronic copy, or certified electronic copy of vehicle documents, including:

Contracts for sale, purchase, or donation; proof of registration fee payment (if any); decide to move vehicles; Invoice of the organization or individual selling the vehicle (if the vehicle has been transferred to many organizations or individuals, when completing procedures for the issuance of the Vehicle Registration Certificate, only the invoice of the last selling organization or individual is required); Certificate of quality, technical safety, and environmental protection of the vehicle issued by a Vietnamese registration organization or a foreign registration organization authorized by the Minister of Transport is still valid. For documents in a foreign language, a notarized Vietnamese translation must be attached.

(3) In the same vehicle purchase, sale, or donation contract, if the invoice or customs declaration of the document declares multiple vehicles, the owner is responsible for providing a declaration for each vehicle, requesting a Certificate of Registration or documents for each vehicle according to point (2).

(4) For imported vehicles, in addition to the documents specified in point (2) above, it is necessary to have an original paper document, a certified copy, an electronic copy, or a certified electronic copy of the customs declaration for imported vehicles or the customs declaration that has been cleared.

(5) In case the vehicle does not have a purchase contract or separate invoice (because the purchase and sale of vehicles are only components of the bidding package and cannot be separated), there must be an original paper document, a certified copy, an electronic copy, or a certified electronic copy of the contract for the bidding package or component of the bidding package showing the provision of facilities and the minutes of handing over the vehicle to the owner.

Components of application for issuance of Railway Vehicle Registration Certificate in Vietnam (Internet image)

Application for re-issuance of Railway Vehicle Registration Certificate

Pursuant to Article 7 of Circular 14/2023/TT-BGTVT, the components of the application for re-issuance of the Railway Vehicle Registration Certificate are as follows:

(i) In case of transfer of ownership

The application includes the following documents:

- Original paper document or electronic copy of the owner's application for re-issuance of the Vehicle Registration Certificate according to the form specified in Appendix IV of Circular 14/2023/TT-BGTVT; original or electronic copy of the issued Vehicle Registration Certificate;

- Original paper document or certified copy or electronic copy or certified electronic copy of documents proving vehicle ownership: Contract for donation, donation, purchase and sale, vehicle purchase and sale invoice, registration fee payment documents (if any), vehicle transfer decision, business registration certificate (if the owner changes name), asset handover record accompanied by a list of vehicles.

- Original paper document, certified copy, electronic copy, or certified electronic copy of valid Certificate of quality, technical safety, and environmental protection.

(ii) In case the vehicle's usability changes or major technical parameters change

The dossier includes the following documents:

- Original paper document or electronic copy of the owner's application for re-issuance of vehicle registration certificate according to the form specified in Appendix IV of Circular 14/2023/TT-BGTVT; Original or electronic copy of the issued Vehicle Registration Certificate;

- Original paper document, certified copy, electronic copy, or certified electronic copy of valid Certificate of quality, technical safety, and environmental protection.

(iii) In case the Vehicle Registration Certificate is lost or damaged

The dossier includes the following documents:

- Original paper document or electronic copy of the owner's application for re-issuance of the Vehicle Registration Certificate according to the form specified in Appendix V of Circular 14/2023/TT-BGTVT; Original or electronic copy of the issued Vehicle Registration Certificate (in case of damage);

- Original paper document, certified copy, electronic copy, or certified electronic copy of a valid Certificate of quality, technical safety, and environmental protection.

Mai Thanh Loi

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