Authority to cancel issued personal identification number in Vietnam

Authority to cancel issued personal identification number in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. Authority to cancel issued personal identification number in Vietnam

According to Article 16 of Decree 137/2015/ND-CP, regulations on canceling issued personal identification numbers are as follows:

When discovering that the issued personal identification number has errors due to incorrectly entering citizen information, the head of the management agency of the National Population Database of the Ministry of Public Security shall issue a decision to cancel that personal identification number and re-issue another personal identification number to citizens;

Organizing the adjustment of personal identification numbers and citizen information in the National Population Database, Citizen Identification Database, and related records and archives.

- The National Population Database management agency is responsible for notifying citizens and civil status management and registration agencies about the cancellation and re-issuance of citizens' personal identification numbers to carry out procedures to adjust relevant documents and civil status data;

Issuing confirmation of cancellation and reissuance of personal identification numbers at the request of citizens, agencies, and organizations.

Thus, the head of the management agency of the National Population Database of the Ministry of Public Security has the authority to issue a decision to cancel the issued personal identification number due to errors and reissue another personal identification number to the citizen.

2. Cancellation and re-establishment of personal identification number in Vietnam

Pursuant to Article 6 of Circular 59/2021/TT-BCA, cancellation and re-establishment of personal identification number are as follows:

(i) In case of re-establishment of personal identification number due to sex reassignment of citizens or correction of year of birth as per the law on civil registration, commune police where citizens register permanent residence shall request the citizens to provide civil status documents proving their sex reassignment or correction of year of birth to examine, verify and add to administrative documents and submit request for re-establishment of personal identification number to supervisory agencies of National database on population of Ministry of Public Security.

(ii) In case of cancellation of personal identification due to error relating to place of birth, year of birth, or gender of citizens during data input process, commune police where citizens register permanent residence must examine and verify information which needs revision and send request for cancellation and re-establishment of personal identification number to supervisory agencies of National database on population of Ministry of Public Security.

(iii) Heads of supervisory agencies of National database on population of Ministry of Public Security are responsible for reviewing and deciding on cancellation and re-establishment of personal identification number for cases under (i) and (ii).

Once decisions on cancellation and re-establishment of personal identification number are issued, supervisory agencies of National database on population of Ministry of Public Security must update new personal identification number of citizens on the National database on population. 

Cancelled personal identification number shall be stored in information data of citizens in the National database on population and must not be issued to other citizens.

(iv) Commune police where citizens register permanent residence shall inform the citizens in writing about their new personal identification number.

(v) Police authorities that receive application for issuance of Citizen Identity Cards shall utilize newly established personal identification number in the National database on population to issue Citizen Identity Cards as per the law.

Nguyen Ngoc Que Anh

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