Methods of submitting applications for renewal of representative office establishment licenses of foreign trade promotion organizations in Vietnam

Methods of submitting applications for renewal of representative office establishment licenses of foreign trade promotion organizations in Vietnam
Dương Châu Thanh

This is a content of Decree No. 14/2024/ND-CP dated February 7, 2024 on amendments to Decree No. 28/2018/ND-CP guiding the Law on Foreign Trade Management regarding measures to develop foreign trade, which contains amendments to regulations on methods of submitting applications for renewal of representative office establishment licenses of foreign trade promotion organizations.

Methods of submitting applications for renewal of representative office establishment licenses of foreign trade promotion organizations in Vietnam 

According to the Decree, foreign trade promotion organizations may select one of the following methods of submitting applications for renewal of representative office establishment licenses: 

- Submission through postal services to licensing authorities; (previously, Decree No. 28/2018/ND-CP stipulated submission by post to licensing authorities) 

- In-person submission at the headquarters of licensing authorities. The applicant shall have a letter of introduction or power of attorney of the representative office of the concerned foreign trade promotion organization.  

- Online submission of components of e-applications with legal value through the National Public Service Portal or the Provincial Information System of Settlement of Administrative Procedures. (New content)

Decree No. 14/2024/ND-CP comes into force as of March 25, 2024. 

Conditions for renewal of representative office establishment licenses of foreign trade promotion organizations

According to Decree No. 28/2018/ND-CP, a foreign trade promotion organization may receive the renewal of its representative office establishment license when it: 

- Wishes to keep operating in Vietnam as a representative office; 

- Is still in operation according to the law of the country where it is established; 

- Does not commit any violations specified in Point c Clause 6 Article 26 of Decree No. 28/2018/ND-CP.

Within 60 days before the expiry date of the representative office establishment license, the foreign trade promotion organization shall submit 1 application for renewal of the representative office establishment license to the licensing authority, including:

- An application made using Form No. 05 in the Appendix enclosed with Decree No. 28/2018/ND-CP and signed by the competent representative of the foreign trade promotion organization;

- An audited financial statement or other equivalent documentation proving the existence and operation of the foreign trade promotion organization in the past year. The documents specified in this Point translated into Vietnamese and consularly legalized in accordance with Vietnam’s applicable laws;

- A report on the representative office’s operation by the time of applying for renewal of the representative office establishment license;

- An original copy of the issued representative office establishment license.

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