Intensifying the reception and use of electronic copies in administrative procedure resolution in Vietnam

Intensifying the reception and use of electronic copies in administrative procedure resolution in Vietnam

According to the proposal of the Ministry of Justice of Vietnam regarding the misuse of requests for certified copies from the original when conducting administrative procedures, Deputy Prime Minister of the Government of Vietnam Le Thanh Long requests Ministries, ministerial-level bodies, and People's Committees of provinces and centrally-run cities:

- Instruct subordinate agencies and organizations to strictly implement Decree 23/2015/ND-CP, ensuring that when receiving administrative procedure dossiers, organizations and individuals can choose to submit copies of documents and present the originals for verification (when submitting or receiving administrative procedure results);

Recipients of dossiers are responsible for independently checking, verifying, and ensuring the accuracy of copies of documents compared to the originals, and should not ask organizations or individuals to submit excerpts or certified copies.

Inspect the implementation to promptly detect and correct the situation of misuse of requests for the submission of documents (including certified copies) that are not conformable.

- Direct subordinate agencies and organizations to actively implement administrative procedures in an electronic environment following Decree 45/2020/ND-CP, enhancing the reception and use of electronic copies in resolving administrative procedures; Promote the digitization of dossiers, results of administrative procedure resolutions; and return administrative procedure results in electronic form.

Intensify propaganda efforts so that organizations and individuals are aware and request the certification of electronic copies from the original according to the provisions of Decree 45/2020/ND-CP.

Additionally, for Ministries and ministerial-level bodies:

- Urgently develop, upgrade, and connect national databases and specialized databases under their management authority with the Provincial Administrative Procedure Resolution Information System to share and reuse data in resolving administrative procedures.

- Continue to review the legal documents within their management scope that regulate administrative procedures requiring the submission or presentation of certified documents to amend, supplement, or propose amendments and supplements in a manner that minimizes the requirement for submission or presentation of certified documents;

State agencies are responsible for exploiting information in the National Database on Population, national databases, specialized databases, through the National Identification Application, and accessing digitalized dossiers and results of administrative procedure resolutions, issuing electronic copies as substitutes for paper copies when conducting administrative procedures.

More details can be found in Official Dispatch 8835/VPCP-KSTT dated November 30, 2024.

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