Instructions for formatting electronic administrative procedure documents for filing in Vietnam

Instructions for formatting electronic administrative procedure documents for filing in Vietnam

Instructions for formatting electronic administrative procedure documents for filing are as follows:

- For electronic administrative procedure dossiers digitized at the agency or organization receiving the dossier or received online through the National Public Service Portal, Ministry-level and Provincial-level Public Service Portals, according to the provisions of Article 8 of Circular 01/2023/TT-VPCP.

- For administrative procedure records created electronically

+ Administrative documents: .PDF format, version 1.4 or higher; Documents issued by agencies and organizations ensure implementation according to the provisions of Decree 30/2020/ND-CP.

+ Other documents as prescribed by specialized laws.

- The structure and format of packet data serving the connection of the information system for handling administrative procedures at the ministerial and provincial levels comply with the provisions of Circular 18/2019/TT-BTTTT.

- File codes for storing electronic administrative procedures are implemented according to the provisions of Article 26 of Decree 61/2018/ND-CP.

+ Identification code of the competent authority receiving administrative procedures.

+ Day, month, year, reception.

+ Order number of documents received on the day.

- The structure of agency and organization identification codes shall comply with the provisions of Decision 20/2020/QD-TTg.

To submit electronic administrative procedure records to the Agency Archives in Vietnam

- Electronic administrative procedure records submitted to the agency Archives must have the correct composition, structure, and format as prescribed in Circular 13/2023/TT-BNV and Article 7 of Decree 01/2013/NĐ-CP.

- Electronic administrative procedure records are submitted to the agency archives for a period of 01 year from the date the work ends.

- The electronic administrative procedure file code submitted will be maintained as prescribed in Clause 4, Article 4 of Circular 13/2023/TT-BNV and ensure uniqueness in the Institutional Archives' Electronic Document Management System.

- Electronic administrative procedure records are submitted to the agency archives on the basis of the connection between the information system for handling administrative procedures at ministerial and provincial levels and the electronic document management system.

More details can be found in Circular 13/2023/TT-BNV, taking effect on October 15, 2023.

>> CLICK HERE TO READ THIS ARTICLE IN VIETNAMESE