Documents within the scope of digitizing administrative procedures in Vietnam

Documents within the scope of digitizing administrative procedures in Vietnam

Documents are components of dossiers that organizations and individuals submit to carry out administrative procedures, including the following types:

+ The composition of the application file is the result of the previous administrative procedure;

+ Components of dossiers must be digitized in accordance with specialized laws;

+ Components of dossiers to be digitized according to management requirements are determined in the decisions of ministers, heads of ministerial-level agencies, government-attached agencies, and chairpersons of provincial-level People's Committees;

+ Components of dossiers do not fall into the categories specified at Points a, b, and c of this Clause and are digitized according to the needs of organizations and individuals during the implementation of administrative procedures.

The above Documents shall be submitted in one of the following forms: originals; electronic copies issued from the original book; certified electronic copies of the original; or electronic copies with the original for comparison during the settlement of administrative procedures.

- Not digitizing Documents and documents:

+ Having been approved by national databases, specialized databases, and the National Public Service Portal, the information system for handling administrative procedures at ministerial and provincial levels shares data and has legal value;

+ Documents that are part of dossiers for settlement of administrative procedures shall be submitted in the form of photocopies or certified copies, except for electronic copies certified from the original as prescribed in Clause 1, Article 4 of this Circular 01/2023/TT-VPCP ;

+ Documents and documents that are only required to be presented when submitting administrative procedures;

+ Confidential Documents and documents as prescribed by law.

Person in charge of digitizing administrative procedures in Vietnam

Persons responsible for digitizing administrative procedures in Vietnam include:

- Cadres, civil servants, and public employees receive, process, settle, and return the results of administrative procedures.

- Cadres, civil servants, and public employees not falling under Clause 1, Article 5 of Circular 01/2023/TT-VPCP , are assigned to digitize the results of handling administrative procedures that are still valid under the provisions of Article 25 of Decree 45/2020/ND-CP.

- Officials and employees of public postal service providers and other cases assigned to undertake the digitization of dossiers and Documents as prescribed at Point b, Clause 3, Article 1 of Decree 107/2021/ND-CP amending Decree 61/2018/ND-CP.

See details in Circular 01/2023/TT-VPCP effective from May 25, 2023, Point dd, Clause 1, Article 27 of Circular 01/2023/TT-VPCP to be implemented from January 1, 2024 .

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