Finalizing social insurance books is the resignation of the period of paying social insurance and unemployment insurance premiums, etc on the employee's social insurance book by the social insurance authority when he/she stops payment at an employer. So, what are the notes for employees when finalizing social insurance books in Vietnam?
Article table of contents
Vietnam: Notes for employees when finalizing social insurance books (Illustrative photo)
1. Retrieve original documents from the employer
According to Clause 3, Article 48 of the Labor Code 2019, the employer in Vietnam is responsible for completing the procedures for verification of duration of participation in social insurance and unemployment insurance, returning them and original copies of the employee’s other documents (if any).
Additionally, Clause 5, Article 21 of the Social Insurance Law 2014 also stipulates that the employer is responsible for coordinating with social insurance agencies in returning social insurance books to and certifying periods of social insurance premium payment for employees who terminate labor contracts or working contracts or cease working in accordance with law.
Thus, the employer in Vietnam shall bear the responsibility to finalize the social insurance book, and employees have the right to request the employer to return the original documents provided based on the aforementioned grounds.
2. Procedures for finalizing social insurance book in Vietnam
According to the guidelines in Decision 595/QD-BHXH, the procedures for finalizing social insurance book in Vietnam are as follows:
- Prepare the application, including:
Step 1: Prepare a report on the reduction in the number of employees
The application to be prepared includes:
- Declaration for adjusting social insurance and health insurance information (Form TK1-TS);
- Declaration for unit adjusting social insurance and health insurance information (Form TK3-TS);
- List of employees participating in social insurance, health insurance, accident insurance, occupational accident and disease insurance (Form D02-TS);
- Information checklist (Form D01-TS);
- Health insurance card still valid (1 copy/person).
Step 2: Finalize the social insurance book
The application to be prepared includes:
- Declaration for unit participating/adjusting social insurance and health insurance information (Form TK3-TS);
- List of employees participating in social insurance, health insurance, unemployment insurance, occupational accident and disease insurance (Form D02-TS);
- Information checklist (Form D01-TS);
- Social insurance book;
- Official Dispatch to finalize the unit’s insurance book (Form D01b-TS).
Number of applications: 01 set.
- Places for submission of applications:
+ For the procedure of reduction in the number of employees report: at the social insurance authority where the enterprise participates;
+ For the procedure of finalizing the social insurance book: the social insurance authority via social insurance software or via postal service for resolution.
- Time limit for processing the application: No more than 05 days from the date of receiving the complete application as per the regulations.
Above are the notes for employees when finalizing social insurance books, particularly employees should note they have the right to request the employer to return the original documents provided previously.
Thuy Tram
