Procedures for registration of amendments to trade fairs and exhibitions in Vietnam

Procedures for registration of amendments to trade fairs and exhibitions in Vietnam (Internet image)

1. Obligations of traders organizing or participating in trade fairs and exhibitions in Vietnam

Obligations of traders organizing or participating in trade fairs and exhibitions in Vietnam according to Article 28 of Decree 81/2018/ND-CP are as follows:

* Traders organizing trade fairs and exhibitions are obliged to:

- Register the organization of trade fairs and exhibitions with competent state management agencies;

- Handle complaints and receive feedbacks from consumers or organizations and individuals on trade fairs and exhibitions or goods displayed at trade fair and exhibitions;

- Provide participants with sufficient and accurate information on the participation in trade fairs and exhibitions and other activities than goods display in trade fairs and exhibitions;

- Fulfill other obligations as prescribed in Article 139 and 140 of the Commercial Law:

+ Rights and obligations of traders organizing or participating in overseas trade fairs and exhibitions

++ To temporarily export and re-import goods and documents on goods and/or services for display and introduction at trade fairs or exhibitions.

++ To comply with regulations on organization of, and participation in, overseas trade fairs and exhibitions.

++ To sell and present as gifts goods displayed and introduced at overseas trade fairs and exhibitions; and to pay taxes and fulfill other financial obligations as provided for by Vietnamese law.

+ Rights and obligations of traders providing trade fair and exhibition services

++ To post up topics and durations of trade fairs and exhibitions at places where such trade fairs and exhibitions are to be organized before their opening dates.

++ To request service hirers to supply goods for participation in trade fairs and exhibitions within time limits agreed upon in contracts.

++ To request service hirers to supply information on goods and/or services for participation in trade fairs and exhibitions and other necessary means as agreed upon in contracts;

++ To receive service charges and other reasonable expenses;

++ To organize trade fairs and exhibitions as agreed upon in contracts.

* Traders, organizations and individuals participating trade fairs and exhibitions (participating in goods display at trade fairs and exhibitions) are obliged to:

- Take full responsibility for goods or services displayed at trade fairs and exhibitions;

- Provide sufficient and accurate information on goods to be displayed for traders organizing trade fairs and exhibitions and take responsibility for such information;

- Fulfill other obligations as prescribed in Article 138 and 139 of the Commercial Law:

+ Rights and obligations of organizations and individuals participating in trade fairs and exhibitions in Vietnam.

++ To exercise rights and perform obligations as agreed upon with traders organizing trade fairs and exhibitions.

++ To sell, present goods as gifts and provide services displayed and introduced at trade fairs and exhibitions according to the provisions of law.

++ To temporarily import and re-export goods and documents on goods and/or services for display at trade fairs and exhibitions.

++ To comply with regulations on organization of trade fairs and exhibitions in Vietnam.

+ Rights and obligations of traders organizing or participating in overseas trade fairs and exhibitions

++ To temporarily export and re-import goods and documents on goods and/or services for display and introduction at trade fairs or exhibitions.

++ To comply with regulations on organization of, and participation in, overseas trade fairs and exhibitions.

++ To sell and present as gifts goods displayed and introduced at overseas trade fairs and exhibitions; and to pay taxes and fulfill other financial obligations as provided for by Vietnamese law.

2. Procedures for registration of amendments to trade fairs and exhibitions in Vietnam

Procedures for registration of amendments to trade fairs and exhibitions in Vietnam according to Article 30 of Decree 81/2018/ND-CP are as follows:

- With regard to amendments to registered trade fairs and exhibitions, traders or organizations engaged in commerce-related activities must apply for the registration of the amendments to trade fairs and exhibitions.

An application for amendments to trade fairs and exhibitions must be submitted to competent state management agencies at least 30 days prior to the opening date of such trade fairs and exhibitions. The application for amendments to trade fairs and exhibitions must be consistent with Form no.13 provided in the Appendix issued together with Decree 81/2018/ND-CP.

Form No. 13

- Traders may apply for the registration in one of the following forms:

+ Submitting an application for amendments to competent state management agencies by post;

+ Submitting an application for amendments directly to the head office of competent state management agencies;

+ Using the public online service system provided by competent state management agencies.

- Competent state management agencies may approve or not approve the amendments to trade fairs and exhibitions within 07 working days from the day on which the satisfactory application is received. In case such amendments are disallowed, clear explanation is required.

- The amendments to trade fairs and exhibitions must not harm the rights and benefits of relevant traders, organizations and individuals.

Quoc Dat

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