Procedures for issuance, renewal, revocation of diplomatic/official passports in Vietnam

Procedures for issuance, renewal, revocation of diplomatic/official passports in Vietnam in accordance with the provisions of Article 12 of Circular 04/2020/TT-BNG, are as follows:

Receive documents for issuance, renewal, revocation of diplomatic/official passports in Vietnam

The local issuing authorities shall receive applications; verify the application and database of diplomatic/official passports.

If the application is complete and valid as per clause 2 Article 12 of the Law, the local issuing authority shall issue a note of receipt acknowledgement and appointment of returning result using Form No. 06/2020/NG-XNC appended to Circular 04/2020/TT-BNG.

If the application is not complete, the receiving authority shall receive the application and issue a note of guidelines for completing application using Form No. 07/2020/NG-XNC appended to Circular 04/2020/TT-BNG.

If the application is not valid, the receiving authority shall reject it and issue a note of rejection using Form No. 08/2020/NG-XNC appended to Circular 04/2020/TT-BNG.

In case of application for initial issuance of electronic diplomatic/official passport, the receiving authority shall take a photo and collect fingerprints of the applicant as guided by the Ministry of Foreign Affairs.

In case of application for renewal of electronic diplomatic/official passport, the receiving authority shall instruct the applicant to make an application for issuance of new electronic passport.

Procedures for issuance, renewal, revocation of diplomatic/official passports in Vietnam (Internet image)

Procedures for issuance, renewal, revocation of diplomatic/official passports in Vietnam

- In case of application for issuance of diplomatic/official passport, the local issuing authority shall process it within 05 business days after receiving the complete and valid application as prescribed in clause 4 Article 12 of Circular 04/2020/TT-BNG;

In case of application for renewal of diplomatic/official passport or issuance of diplomatic note, the local issuing authority shall process it within 02 business days after receiving the complete and valid application.

- In case of the application under Article 9 of Circular 04/2020/TT-BNG, within 02 business days after receiving a valid and complete application, the local foreign affairs agency shall forward it to the local issuing authority.

In case of the application for issuance of diplomatic/official passport, the local issuing authority shall process it within 03 business days after receiving the valid and complete application;

In case of the application for renewal of diplomatic/official passport or issuance of diplomatic note, the local issuing authority shall process it within 02 business days after receiving the complete and valid application.

If the diplomatic/official passport of the applicant is still valid, the local issuing authority shall revoke it before issuing a new passport.

For a visiting or accompanying person under clause 14 Article 8 and clause 5 Article 9 of Circular 04/2020/TT-BNG, the local issuing authority shall issue a new passport, state the title and do not revoke the old passport.

If the applicant’s passport is lost, the local issuing authority shall revoke it as prescribed in clause 1, Article 28 of Circular 04/2020/TT-BNG.

Returning results of settlement of issuance, renewal, revocation of diplomatic/official passports in Vietnam

The receiving authority shall return the result to the person named in the note of receipt acknowledgement and appointment of returning result.

If the person who receives the result is not the one named in that note, a letter of recommendation issued by the sponsoring body and identity papers must be presented.

Mai Thanh Loi

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