Instructions to confirm the civil status information of individuals

The certification of civil status information of individuals shall comply with Article 8 of Circular 01/2022/TT-BTP , specifically as follows:

Instructions to confirm the civil status information of individuals

Instructions to confirm civil status information of individuals (Artwork)

1. In case of certification of civil status information at the request of an individual

Competent civil status registration and management agencies as prescribed in Clause 2, Article 13 of Decree 87/2020/ND-CP shall base themselves on the electronic civil status database, civil status books and civil status registration dossiers. issue a written certification of civil status information to the requesting individual in the following cases:

a) Confirmation of information about a civil status work of an individual who has already registered , but the registration contents have been changed due to the permission of a competent State agency to change, correct or supplement civil status information; civil status information, ethnicity re-determination, recording in the civil status book the civil status of Vietnamese citizens has been settled at a foreign competent agency, recording in the civil status book the change of civil status of an individual according to judgments and decisions of competent state agencies.

Example :

+ Confirmation of information about marriage that the competent civil status registration agency has allowed to change the surname, middle name, first name, correction of birth year of the wife or husband or the divorced couple kiss.

+ Confirmation of birth information of an individual whose ethnicity has been redefined or whose Vietnamese nationality has been revoked.

If an individual's civil status information does not change, the civil status registration and management agency shall not issue a document certifying civil status information, guide the requester to carry out procedures for issuance of a copy of the birth certificate or a copy of the civil status information. copies of relevant civil status extracts, except for cases where competent agencies or organizations request the issuance of written certifications to handle cases related to individuals.

b) Confirmation of different civil status information of individuals.

Example :

+ Confirming all civil status information of an individual, including: information about birth registration; marriage registration; change, correct civil status, redefine ethnicity; accept father, mother, child; Guardian; death death...

+ Confirmation of information about a number of civil status affairs that have been registered such as: information on birth registration; register to receive parents, children; identify father, mother, child; adoption; information about marriage, recorded in the civil status book of the marriage...

c) Verifying that an individual's information in civil status papers is inconsistent , has not yet undergone civil status correction, does not fall into the cases specified in Clause 1, Article 4, and has not been recorded in electronic civil status data. personal death as prescribed in Article 11 of this Circular.

Example :

+ The individual whose birth certificate is Tran Van Q, born in 1963; The marriage certificate says Tran Manh Q, born in 1963;

+ The individual has a birth certificate stating Le Manh A, born in 1951; Extract from the death certificate records Le Hoang A, born in 1952.

Note:

- The requester must enclose photocopies or electronic copies of relevant papers and documents to prove civil status information.

+ In case verification is required, the civil status registration and management agency receiving the request shall send a written request to the police authority and other relevant agencies for verification according to the provisions of Clause 3, Article 13 of Decree 87. 2020/ND-CP .

+ In case the verification results have no information or the information is inconsistent with the papers provided by the requester, the document certifying civil status information shall be refused.

- The written certification of civil status information at the request of the individual must clearly state the contents and the time of initial registration; contents, grounds and time for making changes and adjustments to civil status information up to the time of issuance of written certifications.

2. In case of certification of civil status information at the request of agencies or organizations

Civil status registration and management agencies, based on the electronic civil status database, civil status books, civil status registration dossiers, functions of the requesting agencies and organizations, issue documents certifying information civil status for agencies or organizations in the following cases:

- Confirmation of information about a civil status or a number of civil status affairs of a registered individual.

Eg:

+ Confirmation of information on the birth registration of Mr. Nguyen Van A;

+ Confirmation of information: birth registration, recording in civil status changes according to judgments and decisions of competent state agencies (Divorce judgment/Decision, determination of paternity, determination of paternity, etc.) mother, child, decision on renunciation of Vietnamese nationality...);

+ Confirm all civil status information of the individual (including all information about the civil status of the individual from birth, marriage, to death registration ... registered, traced in the Agency. electronic civil status database).

- Confirm civil status information of many different individuals.

Eg:

+ Confirm birth registration information of all children of a couple;

+ Confirmation of birth registration information of cases born in 2020, residing in ward A.

Note:

- Based on the required content and functions of the agency or organization requesting the certification of civil status information, the written certification of civil status information may clearly and fully state the contents and the time of initial registration; contents, grounds and time for making changes or adjustments to information until the time of issuing a written certification or confirming only information about civil status registration (number, time, registration agency) civil status work) or confirm the registered civil status statistics.

Example :

+ In case of requesting for certification of civil status information of an individual serving investigation, verification and procedural activities of investigating bodies, civil status registration and management agencies, based on functions and requests of The requesting agency may issue a document certifying all civil status information of the registered individual, clearly stating the full content, time, initial registration agency and changes. , adjusted to the time of confirmation;

+ In case of certification of information about Mr. Nguyen Van A's marriage registration serving the examination and settlement of divorce or other civil disputes of the procedural authorities, the written certification of civil status information only confirm that Mr. Nguyen Van A has registered his marriage, information about the marriage certificate number, time, and registration agency;

+ In case of certification of information serving the examination and assessment of student enrollment rates at the request of the school or educational management agency, depending on the request, a written certification of civil status information may be required. can provide statistics on the number of children by place of residence, year of birth, or provide a list of children with information on birth registration (birth certificate number, time, registration agency). born).

- The certification of civil status information at the request of organizations and individuals must ensure compliance with legal regulations on protection of private life, personal secrets, family secrets, honor and reputation of individuals. core.

- A document certifying civil status information of an individual as prescribed at Points a, b, c, Section 1 has the same validity as civil status papers and is used to prove civil status information when individuals carry out procedures. administration or participate in other civil transactions as prescribed by law.

Circular 01/2022/TT-BTP takes effect from February 18, 2022.

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