Guide to inspecting the procurement of COVID-19 test kits

The Government Inspectorate issued Guidance 68/HD-TTCP dated January 14, 2022 on thematic inspection of the procurement of medical equipment, supplies, biological products, test kits, vaccines, and drugs for epidemic prevention and control. COVID-19.

Guide to inspecting the procurement of COVID-19 test kits (Artwork)

Accordingly, in order to detect loopholes, inadequacies, shortcomings and violations of agencies, organizations and individuals in the management and procurement of medical equipment, supplies, biological products, kits. testing, vaccines, drugs to prevent and control the COVID-19 epidemic; clearly defining responsibilities of each level and each agency (associated with individual responsibilities) for violations, the Government Inspectorate proposes to ministers, heads of ministerial-level agencies, chairpersons of provincial People's Committees, Cities directly under the Central Government urgently implement the following contents:

1. Objects of inspection

Agencies and organizations are responsible for managing and implementing the procurement of medical equipment, supplies, biological products, test kits, vaccines, and drugs to prevent COVID-19:

- Ministry of Health;

- Health service Dept;

- Treatment and isolation facilities...

- Agencies, organizations and individuals involved in the supply, procurement and use of equipment, medical supplies, biological products, test kits, vaccines, drugs to prevent and control the COVID-19 epidemic.

2. Contents of inspection

- The promulgation of documents, mechanisms and policies on implementation of COVID-19 prevention and control.

- Consulting, directing, guiding, organizing the procurement of medical equipment, supplies, biological products, test kits, vaccines, drugs to prevent and control the COVID-19 epidemic.

- The observance of the provisions of law in the elaboration of the list, procurement norms, unit prices, and plans on contractor selection to submit to competent authorities for approval; the appraisal and approval of the list, norms, price appraisal and selection of contractors by competent agencies; the implementation of the bidding process, contract signing, payment settlement... for procurement of equipment, medical supplies, biological products, test kits, vaccines, drugs for the prevention and control of COVID-19.

- The use of funding sources for COVID-19 prevention and control (budget, mobilized sources and other sources).

In addition, it should be noted that the inspection content includes:

(1) Procurement planning, determining procurement needs and directing and operating the procurement;

(2) Investment and procurement: organization of contractor selection, contract signing, payment, receipt and handover of equipment, medical supplies, biological products, test kits, vaccines, drugs COVID-19 prevention and control, settlement of procurement expenses; procurement, ensuring the origin, origin, quality of equipment, medical supplies, biological products, test kits, vaccines, drugs for the prevention and control of COVID-19;

(3) The use of medical equipment, supplies, biological products, test kits, vaccines, drugs to prevent and combat COVID-19.

3. Inspection period

The inspection period is from January 1, 2020 to December 31, 2021, if there are contents related to before and after the inspection period, the inspection team can check for clarification.

4. Some things to note when inspecting

- Check the list of proposals for procurement, minutes of meetings of the Professional Council/Scientific Council, common technical features and specific technical features, production technology, capacity in comparison with demand. requirements, check and compare with reality using specific technical features proposed to buy. Regarding this content, check the profile, compare and check the actual features of the medical equipment, medical equipment being used; relevant meeting minutes; Explanation of production technology and production generation.

- Check the determination of the price of the bidding plan: documents on formulating unit prices of equipment, medical supplies, biological products, test kits, vaccines, drugs for COVID-19 prevention and control, and a written request for price appraisal. and appraisal certificate.

- Check the steps in the bidding process, signs of violations of regulations on bidding: illegal interference in bidding activities; tender communication; fraud in bidding; obstruct bidding activities; violate the provisions of law on ensuring fairness and transparency in bidding activities; In this regard, the dossiers are checked and verified at the bid units that have failed to bid on the basis for the construction of the bids, the bid submitters and the bid security money...

- Check the use of medical equipment, supplies, biological products, test kits, vaccines, drugs: about this content, check: (1) expiry date, inventory, number to be liquidated; (2) calculation of import, export and inventory in the year for each type or group of chemicals with the same usage features; (3) Regulations on use, usage norms; (4) software used in the machine; (5) records, vouchers, accounting in the faculty room use...

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