04 things you should know about historical archival unit in Vietnam

04 things you should know about historical archival unit in Vietnam (Internet image)

1. What is historical archival unit?

Article 19 of the Law on Archives 2011 stipulates the historical archival unit as follows:

- Historical archival unit shall be organized at central and provincial levels for storing materials of permanent preservation value on the list of materials to be handed over to historical archival unit.

- Historical archival unit shall:

+ Propose the competent archives agency of the same level to promulgate a list of agencies, organizations being source of material providers to historical archival unit and approve lists of materials to be sent to historical archival unit for storage;

+ Guide agencies and organizations that are sources of materials handed over to store in preparing materials to be handed over for storage;

+ Collect, correct, valuate, make statistics of, preserve and organize the use of archival materials.

2. Regulations on collection and receipt of materials sent to historical archival unit in Vietnam

Article 20 of the Law on Archives 2011 stipulates the collection and receipt of materials sent to historical archival unit as follows:

- Historical archival unit of the Communist Party of Vietnam shall collect materials belonging to the archival set of the Communist Party of Vietnam in accordance with this Law and regulations of competent agencies of the Communist Party of Vietnam.

- Historical archival unit of the State shall collect materials belonging to the archival set of the Vietnamese State under the following provisions:

Central historical archival unit shall collect and receive archival materials formed in the operations of central agencies and organizations of the Slate of the Democratic Republic of Vietnam and the Socialist Republic of Vietnam;

Ministerial-level agencies and organizations, inter-zones, zones and special zones of the State of the Democratic Republic of Vietnam; central agencies and organizations of the Provisional Revolutionary Government of the Republic of South Vietnam and other central organizations of the revolutionary administration in and before 1975;

Stale enterprises established by the Prime Minister and other economic organizations in accordance with law; agencies and organizations of social regimes had been existed in the territory of Vietnam in and before 1975;

- Provincial-level historical archival unit shall collect and receive archival materials formed in the operations of provincial- and district-level agencies and organizations and special administrative-economic units not under the agencies and organizations specified at point a of this clause.

- Historical archival unit shall collect materials of individuals on the basis of agreement.

3. Time limit for handing over materials to historical archival unit in Vietnam

Article 21 of the Law on Archives 2011 stipulates the time limit for handing over materials to historical archival unit as follows:

- Within 10 years after the year of completing an affair, an agency or organization on the list of agencies, organizations being source of material providers to historical archival unit shall hand over materials of permanent preservation value to historical archival unit.

- The time limits for handing over materials to historical archival unit of the public security, defense, foreign affairs and other sectors comply with the Government's regulations.

4. Responsibilities for handover and receipt of materials to historical archival unit in Vietnam

Article 22 of the Law on Archives 2011 stipulates the responsibilities for handover and receipt of materials to historical archival unit as follows:

- An agency or organization on the list of agencies, organizations being source of material providers have following duties:

+ Correct materials prior to handing over and make indexes of records and materials to be handed for storage;

+ Make lists of materials being affixed with marks of confidentiality levels;

+ Hand over archival materials and search engines to historical archival unit.

- Historical archival unit shall receive records and materials and make minutes of handover and receipt of records and materials.

- Indexes of handed records and materials and handover and receipt minutes shall be made in 03 copies, 01 to be kept by agencies or organizations handing over records and materials and 02 kept by historical archival unit, which shall be stored permanently at those agencies or organizations and historical archival unit.

Ngoc Nhi

>> CLICK HERE TO READ THIS ARTICLE IN VIETNAMESE