Regulations on spending contents for conference in Vietnam

Regulations on spending contents for conference in Vietnam (Internet image)

1. Cases under the regime of conference expenditures in Vietnam

 According to Point b, Clause 2, Article 1 of Circular 40/2017/TT-BTC, the cases under the regime of conference expenditures include:

- Professional conferences, thematic review conferences, annual review conferences, task performance training conferences held by state administrative agencies as prescribed in the Prime Minister's Decision 114/2006/QD-TTg (replaced at Decision 45/2018/QD-TTg), sessions of People’s Councils and those of their Standing Committees and Boards.

- Professional conferences, thematic review conferences, annual review conferences, task performance training conferences held by public service providers.

- Professional conferences, task performance training conferences or other conferences held in accordance with regulations in the statutes of political organizations, socio-political organizations, other organizations or associations funded by state budget.

2. Regulations on spending contents for conference in Vietnam

Specifically, in Article 11 of Circular 40/2017/TT-BTC, the spending contents for conference are prescribed as follows:

- Rents for meeting halls during conference days (in case the organizer has no venue or a venue is not large enough); projectors and equipment for the conference.

- Expenditure for stationeries serving the conference, documents and stationeries delivered to conference participants.

- Remuneration and work-trip allowances for lecturers and rapporteurs in task performance training conferences, conferences to grasp and implement the Communist Party's and State's guidelines and policies; allowances for persons whose reports presented at conferences.

- Rents for vehicles for transporting delegates from their lodgings to the conference venue in case the organizer has no vehicles or not enough vehicles.

- Expenditure for tea-break drinks.

- Allowances for guest delegates who are not salaried by state agencies, public service providers and enterprises to cover their meal, lodging rents and travel expenses.

- In case of providing meals to all delegates, the conference organizer may offset the difference between the actual expense for meals provided to all delegates and the amount already deducted from the stay allowance of state budget-salaried delegates, delegates from public business providers or delegates from enterprises.

- Other spending contents: expenditures for extra-time work, ordinary curative medicines or decoration of meeting halls, and other expenditures directly related to the organization of conference.

- Reward expenses at annual review meetings and expenses for public information work shall not be included in conference expenditures but in the organizer's commendation and public information expenses.

3. Sources of funding for work-trip allowances and conference expenditures in Vietnam

Sources of funding for work-trip allowances and conference expenditures are specified in Article 2 of Circular 40/2017/TT-BTC, specifically as follows:

- Funding from state budget.

- Revenues from collected fees which are retained under regulations of the Law on Fees and Charges.

- Revenues from operations and provided services of public service providers.

- Other sources of funding as regulated by law (if any).

4. Duration of a conference in Vietnam

According to Clause 3, Article 4 of Circular 40/2017/TT-BTC, the duration of a conference is follows:

- The duration of a conference to review performance of tasks, thematic review conference, or task performance training conference shall comply with regulations in Decision 114/2006/QD-TTg;

- The duration of a training course with funds for training and retraining state officials and public employees or funds under programs or projects depends on the training program approved by a competent authority;

- The duration of other meeting shall not exceed 2 days depending on its characteristics and contents;

- The duration of a session of People's Councils or a meeting of committees of People's Councils is governed by specific guidelines of competent authorities.

Thanh Rin

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