Circular No. 04/2020/TT-BNG of the Ministry of Foreign Affairs of Vietnam on guidelines for the issuance, renewal or revocation of diplomatic or official passports, and issuance of diplomatic notes requesting visas from foreign countries specifies the procedures for issuance of diplomatic/official passports in Vietnam as follows:
Article table of contents
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Step 1: Prepare dossiers
According to Article 11 of Circular No. 04/2020/TT-BNG of the Ministry of Foreign Affairs of Vietnam, application for issuance of diplomatic/official passports includes:
- An application form for issuance or renewal of diplomatic/official passport or diplomatic note is specified in form No. 01/2020/NG-XNC hereto appended or the e-application form with barcode, which is completed at http://dichvucong.mofa.gov.vn (public service website of the Ministry of Foreign Affairs);
- 02 portrait photographs;
- Decision on assignment or documents permitting persons to travel abroad issued by competent agencies and individuals and specifying in details eligibility of persons applying for issuance or extension;
- Acceptance documents of competent agencies and individuals assigning persons to go abroad with respect to persons specified in Clauses 13 and 14 Article 8, Clause 5 Article 9 of the Law on Entry and Exit of Vietnamese Citizens and decisions and acceptance documents of Ministry of Foreign Affairs with respect to persons specified in Clause 14 Article 8, Clause 5 Article 9 of the Law on Entry and Exit of Vietnamese Citizens;
- The most recently issued diplomatic passports or service passports; in case passports are lost, supervisory authorities of persons to be issued with passports must submit written notice;
- Diplomatic passports or service passports with less than 12 months in terms of passport validity in case of application for passport extension;
- Photocopies of ID cards, Citizen Identity Cards or other identification documents and original copies thereof for comparison;
- Photocopies of ID cards, Citizen Identity Cards, birth certificates, extracts of birth certificates or certificates of adoption in case of under 18 years of age specified in Clause 14 Article 8, Clause 5 Article 9 of the Law on Entry and Exit of Vietnamese Citizens and original copies thereof for comparison;
- Letters of introduction of agencies and organizations in case applications are applied by representatives; the representatives must present identification documents.
Note:
- In case of loss of the passport, the applicant shall further submit an original notification of passport loss using Form No. 05/2020/NG-XNC appended to Circular No. 04/2020/TT-BNG.
- In case of application for issuance of diplomatic/official passport with modification to the applicant’s record or title, the applicant must further submit a certification of the sponsoring authority and documents in support of the modification.
Step 2: Submit dossiers
The applicant for issuance of diplomatic/official passport shall submit 01 set of application at the local issuing authorities.
- If the application is complete and valid, the local issuing authority shall issue a note of receipt acknowledgement and appointment of returning result;
- If the application is not complete, the receiving authority shall receive the application and issue a note of guidelines for completing application;
- If the application is not valid, the receiving authority shall reject it and issue a note of rejection;
- In case of application for initial issuance of electronic diplomatic/official passport, the receiving authority shall take a photo and collect fingerprints of the applicant as guided by the Ministry of Foreign Affairs.
3. Process dossiers
- In case of application for issuance of diplomatic/official passport, the local issuing authority shall process it within 05 business days after receiving the complete and valid application.
- In case of the application under Article 9 hereof, within 02 business days after receiving a valid and complete application, the local foreign affairs agency shall forward it to the local issuing authority. In case of the application for issuance of diplomatic/official passport, the local issuing authority shall process it within 03 business days after receiving the valid and complete application; in case of the application for renewal of diplomatic/official passport or issuance of diplomatic note, the local issuing authority shall process it within 02 business days after receiving the complete and valid application.
- If the diplomatic/official passport of the applicant is still valid, the local issuing authority shall revoke it before issuing a new passport. For a visiting or accompanying person under clause 14 Article 8 and clause 5 Article 9 of the Law on Entry and Exit of Vietnamese Citizens, the local issuing authority shall issue a new passport, state the title and do not revoke the old passport.
- If the applicant’s passport is lost, the local issuing authority shall revoke it as prescribed in clause 1, Article 28 of the Law on Entry and Exit of Vietnamese Citizens.
Step 4: Return result
The receiving authority shall return the result to the person named in the note of receipt acknowledgement and appointment of returning result.
If the person who receives the result is not the one named in that note, a letter of recommendation issued by the sponsoring body and identity papers must be presented.
Le Vy
